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BOC Agenda for January 30, 2018

Regular Meeting

Howard McLeod Correctional Center
19603 E Whippoorwill Lane
Atoka, Oklahoma

1:00 p.m.

January 30, 2018

Members of the Board of Corrections will be dining together before the Board meeting.

No business will be conducted during this time period


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The next regular meeting of the Board of Corrections will be held at 1:00 p.m. on Tuesday, February 27, 2018 at the Oklahoma Department of Corrections in Oklahoma City, Oklahoma.
Updated on 1/25/2018 2:25 PM


Call to Order
Michael W. Roach, Chair

Pledge of Allegiance 
Kevin J. Gross, Member

Roll Call
Michael W. Roach, Chair

Welcome/Opening Remarks 
Tommy Sharp, Warden, Howard McLeod Correctional Center

Introduction of Region I Wardens
  • Michael J. Wade, Jim E. Hamilton Correctional Center
  • Kameron Harvanek, Mack Alford Correctional Center
  • Terry Royal, Oklahoma State Penitentiary
  • Jim Farris, Jess Dunn Correctional Center
Millicent Newton-Embry, Director, Region I

Introduction of Probation and Parole Services District Supervisors
  • Anthony Rowell, Southeast District
Kevin Duckworth, Director, Probation and Parole Services

Approval of Board of Corrections Regular Meeting Minutes from November 28, 2017
Michael W. Roach, Chair

Director’s Comments
  • Purchase of 15-Passenger Vans
  • Enid Community Corrections Center Expansion
  • Crisis Negotiation Team Competition
  • Emergency Purchases
    • To repair lift station, $19,723, at Kate Barnard Correctional Center
    • To repair water tower, $4,830, at Lexington Assessment and Reception Center
Joe M. Allbaugh, Director
Approval of Title 61 § 130, Emergency Expenditures Exceeding $250,000

  • Repair of Water Tower at the Joseph Harp Correctional Center
    “The chief administrative officer of a public agency with a governing body shall notify the governing body within ten (10) days of the declaration of an emergency if the governing body did not approve the emergency. The notification shall contain a statement of the reasons for the action, and shall be recorded in the official minutes of the governing body.” 61 O.S. § 130
Joe M. Allbaugh, Director
Update on Operations 
  • Oklahoma State Penitentiary Renovations
  • Internal Purchase Request Implementation
  • Construction, Maintenance and Technology Systems Program Implementations
  • Active Shooter Planning and Training
  • Environmental Health and Safety Administration

Scott Crow, Chief of Operations
Monthly Update on Inmate Population 
Laura Pitman, Ph.D., Director, Population, Programs, and Strategic Planning
Monthly Update of FY 2018 Agency Budget 
Ashlee Clemmons, Director, Business Services
Approval of FY 2017 Budgeted Average Daily Cost 
“The Department shall present to the Board of Corrections at its January meeting comparative data on budgeted daily cost versus actual daily cost, and, after appropriate review and analysis, the Board shall adopt as a final action of the Board an average daily cost per inmate by facility category for the immediately preceding fiscal year.” 57 O.S. § 561.1 ¶ E.
Ashlee Clemmons, Director, Business Services
Quarterly Update of FY 2018 Oklahoma Correctional Industries Budget (July 1, 2017 – September 30, 2017)
Justin Farris, Director, Oklahoma Correctional Industries
Quarterly Update of FY 2018 Agri-Services Budget (July 1 – September 30, 2017)
Brad Bailey, Director, Agri-Services
Committee Reports 
Standing Committees:
  • Audit/Finance – Chair Frazier Henke, Members Todd Holder and Kevin Gross
  • Criminal Justice Reform – Chair Adam Luck and Member Gene Haynes
  • Public Policy/Affairs – Chair Gene Haynes and Member Frazier Henke
  • Population/Private Prisons – Chair Todd Holder, Members Michael Roach and Adam Luck
  • Executive – Chair Michael Roach, Members Frazier Henke and Kevin Gross
Committee Chairs
New Business 
Michael W. Roach, Chair
Michael W. Roach, Chair
Approval to Enter into Executive Session 
Pursuant to 25 O.S. § 307.B.4. for confidential communications between a public body and its attorney concerning the pending investigations of the death of inmate Ynes Auero #265628 at the Oklahoma State Penitentiary (Case # IG 17-0123), the death of inmate Tycen Willett #511885 at the Oklahoma State Penitentiary (Case # IG 17-0245), and the death of inmate Robert Sanders #427445 at the James Crabtree Correctional Center (Case # IG 17-0251), and pending litigation of Engineered Systems & Energy Solutions, Inc., vs. Autry Technology Center, et al (Oklahoma County District Court case number CJ-2017-6627) and Board of County Commissioners of the County of Tulsa and Tulsa County Criminal Justice Authority vs. Oklahoma Department of Corrections, Joe M. Allbaugh, and State Board of Corrections (Oklahoma County District Court case number CV-2017-684) if the public body, with the advice of its attorney, determines that disclosure will seriously impair the ability of the public body to conduct a pending investigation, litigation, or proceeding in the public interest.
David Cincotta, General Counsel
Approval to Return from Executive Session 
David Cincotta, General Counsel
Approval to Adjourn Meeting 
Michael W. Roach, Chair

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