COVID-19 Grant Opportunity for Community Based Organizations (CBO)

Trusted community members can help their communities reach herd immunity and get back to normal routine sooner. To help with the efforts, OSDH-Immunization Service is offering $20,000 grants to Community Based Organizations (CBOs). These CBOs can help improve vaccinations’ coverage and healthy equity across Oklahoma. Some examples are assisting in vaccine clinics, transportation, medical personnel holding local Q&A’s for their community, town halls, helping those in the rural areas of the state and much more.

The Community Based Organizations may include, but are not limited to:

Health Systems, Clinics, FQHCs, RHCs
Tribal Clinics
Public Health Partners (i.e. Quality Improvement organizations, Coalitions)
Transportation Providers
Educational Institutions
Faith based organizations
Physical and Mental Health Associations
Day Centers

Documents Needed

Information Items

Non-Allowable Expenses
COVID-19 Grant Resources

Steps

Note: Fill out Budget Template and OMES Vendor Payee Form before starting on CBO Grant Application. Please submit all documents as a PDF document.
Submit CBO Grant Application and you will receive an automated e-mail, confirming submission.
Application is reviewed by Subject Matter Expert (SME).
If SME determines more information/clarification is needed you will receive a request through Smart Sheet via e-mail.
1. Applicant will have 7 days to respond with requested information or else your application will be deemed incomplete and denied.
Route ‘A’ or Route ‘B’:
- A. Application Declined, only if CBO Grant Application did not meet qualifications.
  - Letter sent via e-mail to e-mail listed in application.
- B. Application Approved, if CBO Grant Application met all required qualifications.
  - Letter sent via e-mail to e-mail listed in application notifying you are tentatively approved and have moved on to the next step in the process.
  - Letter of approval sent to applicant via e-mail with guidance on steps to be taken, invoicing with supporting documentation and quarterly reporting on status of work plan.

Utilize existing community outreach activities and collaborate and/or contract with local Community Health Workers, immunization coalitions, and patient navigators to improve education and outreach to prioritized communities of focus. Please note, these efforts can complement other existing federally funded efforts. Examples of activities may include, but are not limited to:

Work Plan Activity 1 Examples:

Identify population demographic served by your organization
Identify any characteristics that are specific to that population

Work Plan Activity 2 Examples:

Work with or host a Community Vaccine Clinic, develop a vaccine outreach program to reach people in their places of residence to ensure that people receiving the vaccine completely fill out paperwork regarding demographics.
Support culturally sensitive methods to translate communication materials in community-specific languages or dialects to help ensure information is conveyed in an accurate manner and fosters meaningful community engagement.

Work Plan Activity 3 Examples:

Utilize community engagement forums, advisory groups, etc. to ensure the messages are appropriate and suitable for the audience.
Collaborate with trusted messengers to develop testimonial campaign. Testimonials could include representation from diverse groups of people including millennials, physicians, elderly, frontline workers, someone who lost a loved one, individuals who experienced a reaction following vaccination (or did not have a reaction), local or national celebrities of color, etc.

Work Plan Activity 4 Examples:

Fund communication strategies that accommodate different levels of health literacy, digital literacy, and science literacy.
Fund resource modification or enhancement activities to develop tool kits, checklists, quick guides, etc. specific to increasing vaccine education and awareness in racial and ethnic communities.

Work Plan Activity 5 Examples:

Support ongoing training of identified trusted messengers through provision of educational materials that utilize trauma-informed community engagement strategies that address vaccine hesitancy and misinformation, historical injustices, minimize mistrust, and advance health equity.
Provide continuing education opportunities for both traditional and nontraditional immunization providers utilizing web based and/or in-person sessions.

Work Plan Activity 6 Examples:

Work with or host a Community Vaccine Clinic, develop a vaccine outreach program to reach people in their places of residence to ensure that people receiving the vaccine completely fill out paperwork regarding demographics

Work Plan Activity 7 Examples:

Partner with local transportation companies to reach persons who have transportation issues by offering to supplement or cover the cost of the round-trip ride.
Either partner to bring people to a vaccination site or for the transportation to be utilized for a private use to be able to take the vaccine to people.
Station a Subject Matter Expert with the individual transportation provider to be able to provide vaccine information and answer questions regarding vaccine.

Work Plan Activity 8 Examples:

Provide a host site for the mobile clinic to park
Before the mobile site date, promote vaccine awareness to generate interest and participation (example: develop a social media campaign to increase awareness of the importance and economic benefit of vaccinations in all age groups.)

Work Plan Activity 9 Examples:

Implement peer-to-peer evidence based and quality improvement programs promoting infrastructure, access to health services with emphasis on vaccinations.