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The Oklahoma State Department of Health follows guidance provided by the Centers for Disease Control and Prevention (CDC).

Daily update: OSDH Vaccine Scheduler Portal 01.28.2021

Thursday, January 28, 2021

The Vaccine Scheduler Portal is operational to allow eligible Oklahomans to schedule their COVID-19 vaccination. OSDH will provide a daily, end-of-day update on progress throughout the week of Jan. 25. 

Updates as of 8 a.m. on Thursday, January 28: 

  • 612,853 Oklahomans have registered through the portal to receive notifications on eligibility. 
    • Phase 1: 18,818
    • Phase 2 (currently eligible groups): 348,835
    • 118,391 appointments have been scheduled by Oklahomans eligible to receive the vaccine
      • More appointments will continue to be added throughout the week, so OSDH recommends that people continue checking the system on an ongoing basis. 
  • 10% of eligible adults in Oklahoma have received their first dose of the COVID-19 vaccine. 
    • So far, 373,279 doses have been administered to eligible adults. 
      • Of those, 315,034 have received their first dose and an additional 58,245 Oklahomans have received both doses. 
    • Thanks to the help of numerous partners such as local county health departments, hospitals, long-term care facilities, Walgreens, CVS and many others, Oklahoma is a leading state in efficient vaccine distribution. 
    • While this progress is exciting, we want to remind Oklahomans to remain vigilant in protecting themselves and others by practicing the Three Ws: wear a mask, wash your hands, and watch your distance. 
  • Today, OSDH is piloting a new text message notification system to send second dose appointment notifications to Oklahomans registered in the Vaccine Scheduler Portal. Approximately 2,400 county residents in District 8 may receive a message today. 
    • This text message is not a scam. Here’s how to recognize it:
    • The text will come from a non-Oklahoma area code — a 1-833 number — and it will say “Please book your second dose of the COVID-19 Vaccine by registering and booking an appointment on the www.vaccinate.oklahoma.gov website.”
    • Please note that there will be two text messages sent. The follow-up text will include a website link to the FAQs that provide more detailed instructions on how a person secures an appointment. 
    • This text message system is meant to improve accessibility to second dose appointments as some Oklahomans have experienced issues receiving confirmation emails. If the pilot is successful, this feature could potentially be launched in other counties across the state. 
      • It will help recipients schedule their second dose who didn’t receive specific instructions from their provider when they received their first dose.
      • The text will prompt recipients to either re-register or update their registration in the Vaccine Scheduler Portal to get a new link to schedule their second dose appointment. Individuals should follow the instructions to schedule their second dose appointment. 
  • As we move through the plan, many people are scheduling their second dose of the vaccine.
    • If the facility you received your first dose from gives you specific instructions on what to do to receive a second dose, i.e. a scheduling card or other instructions, you should follow those instructions.
    • If not, you can use the vaccine portal to schedule your second dose. The portal will prompt you to select an appointment specifically for your second dose. While the portal is just one of many scheduling solutions, we recommend you use it if you are able.
      • Re-registering your information is not necessary to schedule or qualify for a second dose. Please continue to check the link provided to you by email for new appointments. 
      • When using the portal to schedule your appointment, be sure to specify which vaccine you received for your first dose. While your pandemic provider will also have this information on record from your first appointment, indicating whether you received the Pfizer or Moderna vaccine will ensure that your point of dispensing site will have the correct dose available for your next appointment. 
      • If you used the vaccine portal to schedule your second dose, you will receive email reminders about your second appointment. 
    • Right now, vaccine demand is still higher than vaccine supply. We’re thankful for your continued patience with the appointment scheduling process.
    • Please continue to check the portal for available appointments, or you can work with pandemic providers across the state to receive the vaccine. 
  • Current priority groups that are eligible for vaccine appointments as part of Phase 2 of the vaccine plan: 
  • Healthcare workers
  • Expanded healthcare worker group such as allied health fields and general outpatient health service (i.e. behavioral health, dentists) 
  • First responders
  • Oklahomans aged 65+ 

 

What to expect when registering: 

  • Successful registration within the portal does not guarantee an appointment. Registering only means you will be notified when you are eligible to schedule your appointment. 
  • Email notifications: There are two main emails people will receive from this system.
    • 1) A registration confirmation email. This confirms that you are registered in the system and will be notified when you are eligible to receive the vaccine.
    • 2) A phase confirmation email with a link to set up an appointment. This email will be sent when you are eligible to receive the vaccine and an appointment is available in your area. 
      • If you have already registered but didn’t receive an email yet, you can likely expect your confirmation email within 24-48 hours. 
  • It's important that users answer each questionnaire question with "yes" as it applies to them. Do not skip over this part as these answers are what put you into the correct priority group. For example, if a person is age 65 or older, they must choose “yes” to indicate they belong in this phase group.
  • Unfortunately, the portal does not currently allow a user to change responses after the form has been submitted. In the case that incorrect responses are submitted, a new email account must be used to create a new registration. 
  • If a user has to abandon a registration session, be advised that they will need to wait 24 hours for the system to reset before being able to use the same email address again. 
  • You can use the same email to register multiple people on the portal as long as the names and dates of birth are different.  This can be done to help register parents, children, etc. 
  • Due to the large volume of individuals visiting the portal, and the resulting volume of email notifications to be sent, the system is issuing emails on a batch basis. Emails are sent out over a span of time in the order in which registrations occurred. As a result, some emails may be delayed. Emails should be received within 24 hours during these peak volume times.

Reminders:

  • Appointment availability is dependent upon vaccine supply. New appointments are added as vaccine supply allows. Additionally, please be patient with the scheduler portal as we work to ensure all available appointments are properly added throughout the day. 
  • You must register at vaccinate.oklahoma.gov to receive email notifications regarding vaccine appointment availability.
  • If Oklahomans are a part of a priority group and phase eligible to receive the vaccine, but are not able to schedule an appointment, there will be additional opportunities to do so next Thursday. Those residents will be notified of their ability to schedule appointments via email. 

Additional Resources:

For FAQs regarding scheduling your vaccine appointment, visit:
https://oklahoma.gov/covid19/vaccine-information/vaccine-faqs.html

To use the Vaccine Scheduler Portal, visit:
https://vaccinate.oklahoma.gov
If you would like to learn more about your eligibility, but cannot access the internet, please call 211 or your local health department.

For the media release specific to the vaccine registration portal, visit: 
https://oklahoma.gov/covid19/newsroom/2021/january/osdh-launches-online-portal-for-easy-covid-19-vaccine-registrati.html

To view the complete statewide vaccination framework, visit: 
https://oklahoma.gov/covid19/vaccine-information.html