WEBVTT

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All right.

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Good afternoon everyone.

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Can I get a thumbs up from my team
at the State EOC that you can hear me just fine.

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All right. Awesome.

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Well, we'll go ahead and get started.

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Thank you so much for joining us today
for this webinar.

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My name is Annie Vest,
and I'm the executive director

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of the Oklahoma Department
of Emergency Management.

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And we are really excited
to be able to have this webinar today.

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We are going to be recording it
for future use.

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And there are some things
that we'll go through today

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that will hopefully help you determine
if you have a good,

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potential project
and put you towards the path

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of some hopeful success for this year's
BRIC program.

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All right, so we'll jump right into it.

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The Bric program is one of FEMA's hazard
mitigation assistance programs,

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and those who are eligible to apply
include local and tribal governments

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with FEMA approved hazard mitigation plans
or regional planning districts

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where the project jurisdiction

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does also hold a FEMA approved
Local Hazard Mitigation Plan.

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And as in previous years, capability
and capacity building

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activities are exempt from the hazard
mitigation planning requirement.

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That is the only project type that does
not require a hazard mitigation plan.

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Because of the status of FEMA

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and the DHS shutdown,
where we've had limited success

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getting FEMA hazard mitigation plans
approved through FEMA region six.

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We are going to go ahead and offer
the opportunity for, myself

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to use my authority as the executive
director and, the regional administrator

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to use his authority for us to write
some extraordinary circumstances, letters.

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And so if you do not have a current hazard
mitigation plan, reach out to us.

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Extraordinary circumstances
allows us to request

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that the regional administrator approve,
a waiver.

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And what that means is that from the time

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the application is approved,
you would have 12 months,

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from that date of award
to get your hazard mitigation plan done.

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So there is a little bit of, and a window
there for us to get some projects

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through, especially because of what
we've been experiencing nationwide.

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BRIC is

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much different this year than in past
years.

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Key changes
this cycle, new is for the first year

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since the program was created
back in 2020, the maximum federal share

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per national competition project
was reduced from 50 million to 20 million.

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That's a really important thing
because that's pretty significant.

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And so we want to make sure
you're aware of that.

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That is the federal share.

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So if you end up going above and beyond,
and you have more ability

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to invest local dollars into it,

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you can,
you know, still do a much larger project

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that FEMA's not going to pay any more
than, 75%

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or maximum of $20 million,

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something that was removed from
this cycle is the Bric program

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no longer funds hazard mitigation
planning as a project type.

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So you cannot apply to us
through this program for hazard mitigation

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planning funds,
phased projects are no longer eligible.

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Many entities,
especially if you are a, you know,

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public works director, floodplain manager,
deal a lot with infrastructure.

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You may be familiar

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that previously you could do
a phase project where phase one

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would be all of your engineering and phase
two would be the actual construction.

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FEMA has done away with that
with this project cycle and funding cycle,

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and has moved towards
more of a construction

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readiness emphasis,
which is heavily weighted in the scoring.

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If you apply for other federal
funding through the Corps of Engineers,

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other FEMA programs,
you'll be familiar with this.

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Projects
must have at least a conceptual design.

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And FEMA is very much prioritizing shovel
ready mitigation work.

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We expected this based on FEMA
and really being,

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reluctant to, approve extensions.

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And so what I think they're trying to do
here is to show

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to Congress that we need the funds,
we're using the funds,

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and that we can get projects
through and implemented quickly.

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So if you have questions about this
and whether or not

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your project is going to be viable,
please feel free to reach out to us.

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So let's
talk about some eligible project types

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I mentioned capability
and capacity building.

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That would include, adoption enforcement
and implementation of hazard

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resistant building codes, technical
training tied to specific infrastructure.

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And then project scoping
is still an eligible project type.

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Project scoping is for specific
infrastructure projects.

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In the past,
we may have used project scoping

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for things like stormwater
master planning, master drainage planning.

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That would not be something considered
eligible anymore through project scoping.

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So what we are looking for, for project
scoping

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is a project
that is very specific to infrastructure.

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So if you know right now, for example,
that you have a project

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and you are not quite to the point
of having a conceptual design,

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and maybe you don't have a benefit cost
analysis,

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project scoping would be
a really good opportunity for you to apply

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for a specific engineered solution
to mitigate infrastructure.

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If you're interested in this, please
reach out to us.

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There's no BCA requirement,
and doing the benefit cost analysis

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would be, a good component of,
project scoping activity.

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And this again, does not include hazard
mitigation plan development or updates.

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Hazard Mitigation Projects are also eligible.

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Hazard Mitigation projects would include

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a very heavy focus on infrastructure.

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And why we're seeing this is because the law

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that created the BRIC program
is a national mandate for FEMA to address

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infrastructure resilience,
so infrastructure and construction

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projects and increase resilience and public safety.

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They must reduce injuries, loss of life
or damage from natural hazards.

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So a response activity and emergency
operations center, fire departments,

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those are not going to be eligible
through the BRIC program.

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We're looking at projects
that would mitigate the actual risk.

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So I think, stormwater improvements,
elevating a roadway that floods,

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community safe rooms,

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just anything that you can consider,
wildfire mitigation, drought mitigation.

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And again, they have to have

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a at least conceptual design.

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And I saw a question come in.

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We will answer questions
at the end of this.

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So do feel free
to put, your questions in the chat.

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Some example projects

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flood warning system
development and improvement.

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River stream bank reinforcement,
various drainage improvements.

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We see a lot of success with drainage
improvement projects in Oklahoma.

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One thing that we certainly could use in
Oklahoma and would be a great use of BRIC

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funds, would be a wildfire mitigation,
water access improvements.

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And we've mentioned infrastructure
hardening and retrofitting,

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various building code upgrades,
drought mitigation

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and community safe rooms.

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And this is not a list that's,

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you know, everything that's out there.

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It's just a list that you can start thinking about.

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Some ineligible projects.

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And our responsibility to you
from our office is to,

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you know, really set you up for success.

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Which also means that we have to tell you

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when your project's
not going to be a good one.

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I received a phone call last week
that it just wasn't going to be

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a viable project for this program,
and that's okay.

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We really just want

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you to be able to focus on ones that are
so you don't waste your important time

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and valuable time investing in something
that won't have a good shot at success.

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So planning only projects
with no construction

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component, emergency operations center upgrades.

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I mentioned that already.

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Maintenance is not going to be a viable project

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unless you can show that you are
increasing the level of protection

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of a facility,
or increasing the level of,

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risk, or reducing
that associated with something.

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So just routine maintenance,

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though, is not going to be something
that's going to be eligible.

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A temporary solutions as mentioned,
such as short term water storage or

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response supplies, beautification projects
not tied to resilience outcomes.

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I just saw a question pop up in the chat
about Urban Heat,

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and it's really interesting to me
to be able to do a flood mitigation

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project and include components
of the flood mitigation project.

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That would also be
a beautification of an area.

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So if it's something related
to an actual resilience outcome,

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that would be something
that would be eligible.

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If it's just simply community
beautification or restoration,

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that's not going
to be an eligible project,

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data or

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technology projects with no implementation
path or decision triggers.

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So something along the lines of,
you know, I'm going to get a

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a GIS program with no real outcome.

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A really good example of one that would be
eligible is I mentioned the flood

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warning system, where you're,
you know, getting stream gauges

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and you're doing analysis to be able
to show using data and technology

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where the water is going to go
as the rain is falling.

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So you can make some, quick decisions on,

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short term
mitigation solutions during those events.

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So making sure we're really, really giving

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a clear idea
of what the project outcome would be.

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And then any project that does not
demonstrate cost effectiveness.

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So BCA failure, one of the most important
things that I can express to you is,

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make sure now that you're understanding
FEMA's benefit cost analysis,

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requirements, you do have to use the BCA
tool that FEMA has.

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And it's incredibly important
that you understand

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that you have good data about your project
that you can back up through either,

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you know, engineering work, good,
reputable sources,

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because that's probably

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one of the most common things
we see is a project that is ultimately

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looks like it's going to be cost
effective, is not supported

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with data, and fails
once it gets into the FEMA review process.

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So what are the cost sharing requirements?

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For a standard project, it's 75%
federal and 25% Nonfederal.

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And as has been in all years of BRIC,
and also for those that have been around

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long enough to remember the pre
disaster mitigation program, small

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and impoverished communities are eligible
for a 90-10 cost share.

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Applicants must also and this is
in the Notice of Funding Opportunity.

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Submit
a short bio and resume is including entity

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type organizational leadership,
board members with names and addresses.

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So they're asking for information
about the leadership of the community.

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And for more information, refer
back to the Notice of Funding Opportunity.

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If my team could grab a copy of,

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NOFO and put it into the chat, that'd be helpful.

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That's a separate link than the one I was
referring to earlier in our pre-meeting.

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All right.

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So our timeline and how to apply.

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We do want you to submit
a Notice of Intent into our

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EMgrants portal so that we can check
eligibility and feasibility.

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We're going
to, review those on a rolling basis,

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but all applications are going to be due
to our office by June 12th.

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So applications need to be submitted to us
as soon as possible

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so that we can review them and provide
as much technical support.

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The sooner that you get your Notice

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of Intent in that we can look at,
and the sooner you start your application,

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the better likelihood
you're going to have for success.

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Complete applications are going to be due

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to FEMA from our office on July 23rd.

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So between June 12th and July 23rd,
our office will review

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your complete application
and we will rank and prioritize

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the applications
based on eligibility and completeness.

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And we we will likely request
clarifying information.

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We're here to support you.

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So please let us know what you need.

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And again our applications
are due to FEMA July 23rd.

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We will not accept an application
that is submitted after June 12th.

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We have to be able to review
those and get those submitted to FEMA,

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because not being able to submit them
by that deadline jeopardizes

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our entire program in this state.

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So some best practices

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do use clear, consistent
naming conventions for attachments.

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And I like to compare
reviewing an application to how clean

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somebody's desktop is.

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If you're one of those people
that has, things on your desktop

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and it's scattered all over
and it's impossible

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to find something,
that is what FEMA will be looking at.

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If you submit something that has
a bunch of documents with no rhyme

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or reason
for naming or the location of them.

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So think about it.

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As you're organizing your desktop,
make sure things are clear.

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Make sure they are easy to understand.

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Because of the burden of showing

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FEMA, your documentation
ultimately falls back on you.

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Provide supporting documentation
that includes stamped engineering reports.

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If available.

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So if you have backup documentation,
if you have data,

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not only if it's an engineering report,
but wherever that source is coming from,

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make sure you actually provide
the source information

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so that FEMA can see that it's coming
from a, legitimate source,

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reference minimum design

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criteria and confirm your scope of work
consistency.

00:14:14.125 --> 00:14:15.312 line:-3
Some of the things they're going to ask

00:14:15.312 --> 00:14:18.875 line:-3
for is what level of protection
your project protects from.

00:14:19.125 --> 00:14:24.937 line:-3
Don't be inconsistent from your benefit
cost analysis to your documentation

00:14:24.937 --> 00:14:28.000 line:-3
that's submitted to your narratives
that are in FEMA.

00:14:28.000 --> 00:14:31.000 line:-3
Go make sure your application
is consistent

00:14:31.750 --> 00:14:35.437 line:-3
and match your project to the notice
of funding opportunity priorities.

00:14:35.437 --> 00:14:38.250 line:-3
Look through that notice
of funding opportunity.

00:14:38.250 --> 00:14:41.937 line:-3
That's kind of the keys to the kingdom,
along with some program support materials

00:14:41.937 --> 00:14:43.500 line:-3
that are out there.

00:14:43.500 --> 00:14:47.437 line:-3
Really look at what FEMA is hoping to see
based on what's very black

00:14:47.437 --> 00:14:50.812 line:-3
and white in those documents, and conform
your project to those priorities,

00:14:51.562 --> 00:14:55.375 line:-3
and then describe performance based design
measures and that level of protection.

00:14:55.375 --> 00:14:59.312 line:-3
I mentioned this a little bit,
but FEMA is going to,

00:14:59.375 --> 00:15:03.312 line:-3
you know, make sure that if you're
mitigating to any level of flood event,

00:15:03.312 --> 00:15:06.812 line:-3
for example, that you're meeting
the most recent standards.

00:15:06.812 --> 00:15:11.687 line:-3
So whether that be the,
you know, ASCE 24 or whatever that standard

00:15:11.687 --> 00:15:14.750 line:-3
is, make sure you're naming
those standards throughout your project

00:15:14.750 --> 00:15:16.312 line:-3
for whatever project type it is.

00:15:17.937 --> 00:15:20.062 line:-3
Don't include inaccurate information.

00:15:20.062 --> 00:15:23.437 line:-3
Don't just pull a random source from,
you know, Wikipedia

00:15:23.437 --> 00:15:26.562 line:-3
and make sure you're you're fact
checking the sources that you have.

00:15:26.812 --> 00:15:29.687 line:-3
And also make sure that you're
not pulling old project information

00:15:29.687 --> 00:15:32.687 line:-3
that doesn't apply
if you've written your project

00:15:33.000 --> 00:15:36.062 line:-3
maybe several years ago
and you're bringing it back in to,

00:15:36.312 --> 00:15:38.437 line:-3
the potential opportunity

00:15:38.437 --> 00:15:41.437 line:-3
to apply for funds,
make sure all the information is accurate,

00:15:41.812 --> 00:15:44.812 line:-3
and don't forget to attach
important documents and all of that

00:15:44.812 --> 00:15:49.375 line:-3
information that you're required to
attach will be in, FEMA GO.

00:15:49.375 --> 00:15:51.937 line:-3
But there will also be additional
documentation,

00:15:51.937 --> 00:15:55.000 line:-3
such as various supporting documentation
that you'll want to attach.

00:15:55.000 --> 00:15:57.750 line:-3
And don't forget to attach
that information.

00:15:57.750 --> 00:16:02.375 line:-3
Don't provide unclear descriptions
of the intended and protection levels.

00:16:02.625 --> 00:16:05.875 line:-3
If your project is going to mitigate
to, you know, a 100 year

00:16:05.875 --> 00:16:09.437 line:-3
flood, show that and have the
documentation that shows that

00:16:10.875 --> 00:16:14.187 line:-3
don’t fail to connect natural hazards
to the project.

00:16:14.250 --> 00:16:19.312 line:-3
Don't submit a project, for example,
that is just related to cybersecurity.

00:16:19.312 --> 00:16:22.375 line:-3
If cybersecurity is part of your project

00:16:22.375 --> 00:16:25.625 line:-3
that happens to protect
against natural hazards, that's okay.

00:16:25.625 --> 00:16:28.312 line:-3
But a project that is not mitigating
natural hazards

00:16:28.312 --> 00:16:31.187 line:-3
is not going to be allowable.

00:16:31.187 --> 00:16:34.000 line:-3
And then don't submit a scope of work
that can conflicts

00:16:34.000 --> 00:16:37.000 line:-3
with industry standards.

00:16:37.375 --> 00:16:37.812 line:-3
All right.

00:16:37.812 --> 00:16:39.375 line:-3
So we're going to talk about procurement.

00:16:39.375 --> 00:16:40.312 line:-3
And we're going to

00:16:40.312 --> 00:16:44.062 line:-3
talk through a little bit more about
what actually goes into the application

00:16:44.062 --> 00:16:45.437 line:-3
and the tips and tricks.

00:16:45.437 --> 00:16:45.625 line:-3
Yeah.

00:16:45.625 --> 00:16:49.000 line:-3
So by now many of you
are probably thinking you may need

00:16:49.000 --> 00:16:52.750 line:-3
to procure services
to help with the application.

00:16:53.125 --> 00:16:57.187 line:-3
Anything related to BRIC

00:16:57.250 --> 00:17:02.375 line:-3
must comply with 2CFR 200,
and you must use your own

00:17:02.562 --> 00:17:06.125 line:-3
local documented procedures
to conform with that federal standard.

00:17:06.437 --> 00:17:07.312 line:-3
States and tribes,

00:17:07.312 --> 00:17:09.562 line:-3
we can follow our own procurement
policies,

00:17:09.562 --> 00:17:12.875 line:-3
but also must comply
with various preferences.

00:17:13.500 --> 00:17:15.687 line:-3
What we expect from you.

00:17:15.687 --> 00:17:18.062 line:-3
We expect full and open competition

00:17:18.062 --> 00:17:21.062 line:-3
with documented rationale
for the procurement method, the

00:17:21.375 --> 00:17:24.562 line:-3
the contract type, and the contractor
selection and price basis.

00:17:24.812 --> 00:17:28.312 line:-3
And I mentioned that BCA's fail projects
procurement

00:17:28.437 --> 00:17:30.312 line:-3
will get you in trouble in the long run.

00:17:30.312 --> 00:17:34.437 line:-3
If you don't start right now on the pre
award, it can really cause issues

00:17:34.437 --> 00:17:38.250 line:-3
for you in the post award and results
in the lack of reimbursement.

00:17:38.250 --> 00:17:40.187 line:-3
So we want to bring this up as a flag now.

00:17:41.125 --> 00:17:41.812 line:-3
We expect

00:17:41.812 --> 00:17:44.812 line:-3
to be able to see a written procurement
policy on file

00:17:44.875 --> 00:17:48.000 line:-3
before you issue any sort of solicitation.

00:17:48.437 --> 00:17:52.562 line:-3
And in most of you will have
that, it's not as simple as saying,

00:17:52.562 --> 00:17:56.187 line:-3
you know, I'm in the state of Oklahoma
and so I follow statewide procurement.

00:17:56.187 --> 00:17:59.187 line:-3
You have to have your own procurement
policy locally,

00:17:59.312 --> 00:18:03.500 line:-3
all required federal contract
clauses, both both for anything

00:18:03.500 --> 00:18:07.312 line:-3
pre award and also post award
have to be included in the contracts.

00:18:08.250 --> 00:18:10.937 line:-3
We have to see Build America, Buy America
Act compliance

00:18:10.937 --> 00:18:12.625 line:-3
for all infrastructure projects.

00:18:12.625 --> 00:18:14.750 line:-3
And you've seen that
in other federal programs.

00:18:14.750 --> 00:18:17.000 line:-3
And if you're not familiar
with federal grant programs

00:18:17.000 --> 00:18:19.000 line:-3
somebody else in your community
probably is

00:18:19.000 --> 00:18:22.000 line:-3
and is familiar with the Build America
Buy America Act

00:18:23.125 --> 00:18:26.312 line:-3
and then some restrictive practices
that will kill awards.

00:18:26.312 --> 00:18:29.750 line:-3
So right now, for example, if you say,
I need some engineering and you go ahead

00:18:29.750 --> 00:18:33.562 line:-3
and do a noncompetitive contract
to a consultant on retainer,

00:18:33.875 --> 00:18:37.187 line:-3
that can be problematic for you,
you may be able to use them

00:18:37.187 --> 00:18:40.562 line:-3
pre award on some work
and just go ahead and not get reimbursed.

00:18:40.562 --> 00:18:43.625 line:-3
But it can cause a conflict of interest
if they're trying to do some work

00:18:43.625 --> 00:18:46.500 line:-3
on the back end.
And we'll talk through that a little bit.

00:18:46.500 --> 00:18:51.375 line:-3
And you can't specify a brand name,
without a lot going equal opportunities

00:18:51.375 --> 00:18:53.750 line:-3
to, for others to go after it

00:18:53.750 --> 00:18:57.125 line:-3
and unnecessary experience requirements
or excessive bonding,

00:18:57.375 --> 00:19:01.500 line:-3
cost plus percentage of contracts
are prohibited in all cases.

00:19:01.500 --> 00:19:05.187 line:-3
And then splitting purchases
to avoid competition thresholds.

00:19:05.187 --> 00:19:08.687 line:-3
That's not something we see
a ton of in Oklahoma, but it is prohibited

00:19:09.687 --> 00:19:12.187 line:-3
OEM will not process a reimbursement.

00:19:12.187 --> 00:19:16.625 line:-3
If you are selected for a project
until you submit your procurement policy,

00:19:16.625 --> 00:19:21.437 line:-3
your documented process, your selection
rationale, and any executed contracts.

00:19:21.562 --> 00:19:24.125 line:-3
And we want you to plan for this now

00:19:24.125 --> 00:19:27.812 line:-3
as part of this application process
and not after award,

00:19:28.125 --> 00:19:32.000 line:-3
so that you just can make sure
that you're avoiding getting yourself,

00:19:32.062 --> 00:19:35.875 line:-3
your county, your client,
anybody in trouble later on down the road.

00:19:37.312 --> 00:19:39.562 line:-3
So notice or conflicts of interest.

00:19:39.562 --> 00:19:41.250 line:-3
The Notice of Funding Opportunity,

00:19:41.250 --> 00:19:44.250 line:-3
this is really explicit
for the first time in BRIC’s

00:19:44.500 --> 00:19:48.000 line:-3
Notice of Funding Opportunity
because FEMA sees a lot of this

00:19:48.000 --> 00:19:52.500 line:-3
and we see a lot of it, a contractor
that helps develop your grant application,

00:19:52.500 --> 00:19:56.687 line:-3
project plans or budget cannot compete
for the contract to implement

00:19:56.687 --> 00:19:58.500 line:-3
or construct the project.

00:19:58.500 --> 00:20:02.250 line:-3
And this includes that whether you're
paying them or not, and includes pre award

00:20:02.250 --> 00:20:05.750 line:-3
costs like grant writer fees
and post award grant management fees.

00:20:06.375 --> 00:20:11.000 line:-3
And there's an organizational conflict
of interest that we're trying to avoid.

00:20:11.250 --> 00:20:14.812 line:-3
Your application consultant
can't bid on the construction contract.

00:20:15.062 --> 00:20:18.250 line:-3
Former employees who worked on
the application are also barred.

00:20:18.625 --> 00:20:22.562 line:-3
The only exception to this,
and we've seen success in this across

00:20:22.562 --> 00:20:26.875 line:-3
Oklahoma, is
if there is one competitively procured

00:20:26.875 --> 00:20:30.500 line:-3
contract covering both the application
development and execution.

00:20:31.312 --> 00:20:33.062 line:-3
So, for example,

00:20:33.062 --> 00:20:37.312 line:-3
if you are right now thinking
I need to do a project scoping activity

00:20:37.312 --> 00:20:41.250 line:-3
for an engineering project, so I'm going
to need to retain an engineering firm

00:20:41.812 --> 00:20:46.000 line:-3
if you want to retain an engineering firm
that also happens to help

00:20:46.312 --> 00:20:49.875 line:-3
put together
what the cost estimate for that,

00:20:49.875 --> 00:20:53.812 line:-3
post award work would look like,
you would need to procure them right now

00:20:53.812 --> 00:20:56.437 line:-3
for both the pre award work
and the post award

00:20:56.437 --> 00:20:59.437 line:-3
work, in order for them to be eligible
to help you with both.

00:20:59.625 --> 00:21:04.687 line:-3
If you do not procure them for both,
you're going to cause the issue where

00:21:04.687 --> 00:21:07.250 line:-3
whatever firm helps you on the front end
will not be able to

00:21:07.250 --> 00:21:08.500 line:-3
do the work on the back end.

00:21:09.562 --> 00:21:10.750 line:-3
All pre award work,

00:21:10.750 --> 00:21:14.937 line:-3
regardless of the conflict of interest,
does also have to be properly procured

00:21:14.937 --> 00:21:18.562 line:-3
in order for you to be reimbursed
for any pre award costs as well,

00:21:20.312 --> 00:21:24.562 line:-3
for conflict of interest
and for the grants compliance side.

00:21:24.562 --> 00:21:25.687 line:-3
Again, if you receive

00:21:25.687 --> 00:21:28.812 line:-3
any federal funds in your community,
you likely already have this,

00:21:29.312 --> 00:21:32.687 line:-3
but will want to see the written conflict
of interest standards required before

00:21:32.687 --> 00:21:34.312 line:-3
awarding any contract.

00:21:34.312 --> 00:21:38.875 line:-3
Make sure that no one with any real
or apparent conflict of interest

00:21:39.500 --> 00:21:42.625 line:-3
participates in the contract
selection, award, or administration.

00:21:43.187 --> 00:21:45.937 line:-3
This would include any financial interests

00:21:45.937 --> 00:21:48.937 line:-3
and then standards
must include disciplinary actions.

00:21:49.312 --> 00:21:52.312 line:-3
These are things that come up when we do
FEMA monitoring visit.

00:21:52.312 --> 00:21:55.562 line:-3
So if you are awarded,
FEMA will look for these types of things

00:21:55.562 --> 00:21:57.375 line:-3
in a monitoring visit in the future.

00:21:58.937 --> 00:21:59.312 line:-3
All right.

00:21:59.312 --> 00:22:01.375 line:-3
So we're going to we got procurement
out of the way.

00:22:01.375 --> 00:22:04.750 line:-3
So we're going to go back
to the actual application itself

00:22:04.750 --> 00:22:08.062 line:-3
and the program.
For the national competition

00:22:08.875 --> 00:22:12.062 line:-3
scoring and Go/No-Go milestones.

00:22:12.062 --> 00:22:14.562 line:-3
So for the scoring
there's a total of 90 points.

00:22:14.562 --> 00:22:17.000 line:-3
And this is where
if my team could put in the chat

00:22:17.000 --> 00:22:19.937 line:-3
the link to the program
evaluation criteria.

00:22:19.937 --> 00:22:23.312 line:-3
There is a link that shows you in detail

00:22:23.375 --> 00:22:26.625 line:-3
what FEMA is looking at
for the national competition.

00:22:27.125 --> 00:22:30.500 line:-3
And you can consider this
really a checklist for your project

00:22:30.500 --> 00:22:32.687 line:-3
on how well it's going to compete.

00:22:32.687 --> 00:22:34.812 line:-3
And so we'll briefly go through this.

00:22:34.812 --> 00:22:36.562 line:-3
Keli put the link in the chat.

00:22:36.562 --> 00:22:39.812 line:-3
And as you look through it, really

00:22:39.812 --> 00:22:42.812 line:-3
use this as the ability to say, you know,

00:22:43.250 --> 00:22:46.625 line:-3
am I going to get close to the maximum
points?

00:22:47.062 --> 00:22:51.312 line:-3
Is it worth going for BRIC and
we can help you look through that as well.

00:22:51.437 --> 00:22:54.437 line:-3
So construction
readiness, there's up to 30 points.

00:22:55.000 --> 00:22:57.437 line:-3
You're going to get more points
the further along your project

00:22:57.437 --> 00:23:00.000 line:-3
is, as I mentioned,
they're looking at construction readiness.

00:23:00.000 --> 00:23:03.000 line:-3
And so 90% plans are going to get
the most amount of points,

00:23:03.000 --> 00:23:08.250 line:-3
conceptual percent, which are conceptual
or 30% design the least amount of points.

00:23:09.125 --> 00:23:14.125 line:-3
FEMA's trying to really help spread
the love, I guess, over this program.

00:23:14.125 --> 00:23:17.750 line:-3
So new applicants and sub applicants
that have never been selected in the BRIC

00:23:17.812 --> 00:23:20.812 line:-3
national competition would get 15 points.

00:23:21.687 --> 00:23:25.437 line:-3
We've only had I believe, one project

00:23:25.687 --> 00:23:29.125 line:-3
selected in the national competition,
which was Tulsa's program.

00:23:29.125 --> 00:23:31.812 line:-3
So most everyone should get those points.

00:23:31.812 --> 00:23:34.500 line:-3
Building code adoption up to 20 points.

00:23:34.500 --> 00:23:38.812 line:-3
Local adoption of IBC, IRC 2021 or 2024

00:23:39.562 --> 00:23:43.062 line:-3
state mandate of building codes,
which we do have.

00:23:43.312 --> 00:23:45.562 line:-3
And then the BCEGS rating.

00:23:45.562 --> 00:23:49.250 line:-3
So local adoption
would get you five points.

00:23:49.625 --> 00:23:53.937 line:-3
The state of Oklahoma's statewide building
code gets you five points.

00:23:54.125 --> 00:23:57.062 line:-3
And then if you have a BCEGS,
which is the building code effectiveness

00:23:57.062 --> 00:24:02.125 line:-3
grading score rating of a one to a five,
you can get an additional ten points.

00:24:03.437 --> 00:24:03.687 line:-3
For a

00:24:03.687 --> 00:24:07.375 line:-3
small and impoverished community,
there is an additional five points.

00:24:07.750 --> 00:24:11.687 line:-3
And the definition of
this is the population 3000 or fewer,

00:24:11.875 --> 00:24:15.937 line:-3
with a per capita income
at or below 80% of the national average.

00:24:16.250 --> 00:24:19.250 line:-3
And for any questions about this,
his email will be at the end

00:24:19.250 --> 00:24:20.312 line:-3
of this presentation.

00:24:20.312 --> 00:24:23.312 line:-3
But you can reach out to JJ little
and he will help,

00:24:23.437 --> 00:24:26.500 line:-3
make sure that you determine
if you meet the requirements

00:24:26.500 --> 00:24:29.500 line:-3
of being considered
a small and impoverished community.

00:24:30.687 --> 00:24:34.125 line:-3
The risk reduction
narrative and implementation measures,

00:24:34.125 --> 00:24:38.500 line:-3
these are the two of the national
competition that are the most subjective.

00:24:38.937 --> 00:24:43.000 line:-3
So risk reduction narrative, really
identifying the hazard identification

00:24:43.000 --> 00:24:44.500 line:-3
and resilience of the useful life

00:24:44.500 --> 00:24:47.562 line:-3
and any ancillary benefits
that are associated with the project.

00:24:47.562 --> 00:24:49.500 line:-3
So this is really the opportunity for you

00:24:49.500 --> 00:24:52.500 line:-3
to tell your story
in a very compelling way.

00:24:52.750 --> 00:24:55.500 line:-3
I, I always considered I,

00:24:55.500 --> 00:24:58.125 line:-3
I used to write these applications
when I was a consultant,

00:24:58.125 --> 00:25:02.812 line:-3
and my really way of thinking about
it is to get the most points here.

00:25:02.812 --> 00:25:04.062 line:-3
You're almost thinking about it

00:25:04.062 --> 00:25:07.812 line:-3
as a little kind of small area plan,
talking about your project.

00:25:08.125 --> 00:25:11.562 line:-3
And so really, really, provide

00:25:11.562 --> 00:25:15.250 line:-3
as much information as you can
about the overall broad community benefit.

00:25:15.625 --> 00:25:19.500 line:-3
And so the reader understands it,
whether they're from DC or Denton, Texas.

00:25:20.187 --> 00:25:24.062 line:-3
And then implementation measures
that FEMA's really going to be looking

00:25:24.062 --> 00:25:28.000 line:-3
at which communities can actually do
the work that you're committing to doing.

00:25:28.250 --> 00:25:32.562 line:-3
And so cost management, your schedule,
your monitoring and your staffing,

00:25:32.750 --> 00:25:36.500 line:-3
it's really important
that we are good stewards

00:25:36.500 --> 00:25:38.562 line:-3
of the federal money that we receive.

00:25:38.562 --> 00:25:42.500 line:-3
And so as much as you can show
how you're going to implement this

00:25:42.500 --> 00:25:45.625 line:-3
in a way that's going to be successful,
that's going to be really important.

00:25:47.312 --> 00:25:50.312 line:-3
Now, the other thing that
that is important with the BRIC program

00:25:50.312 --> 00:25:54.187 line:-3
for the national competition
and are the Go/No-Go Milestones.

00:25:54.437 --> 00:25:58.187 line:-3
So all projects that are being submitted
in the national competition

00:25:58.187 --> 00:26:01.312 line:-3
must identify at least one
Go/No-Go Milestone

00:26:01.312 --> 00:26:04.812 line:-3
in the work schedule,
and the Go/No-Go

00:26:04.812 --> 00:26:08.187 line:-3
Milestone is a critical point
where there's failure to meet

00:26:08.187 --> 00:26:11.187 line:-3
may result in sub award cancellation.

00:26:11.500 --> 00:26:14.687 line:-3
Progress must be reported
in the quarterly performance reports,

00:26:15.000 --> 00:26:17.062 line:-3
and FEMA will evaluate performance,

00:26:17.062 --> 00:26:20.750 line:-3
the schedule, adherence and contribution
to program goals at each milestone.

00:26:21.000 --> 00:26:25.437 line:-3
And a good example of
this is for a project,

00:26:25.437 --> 00:26:29.687 line:-3
let's say you're at 30% conceptual plans
for a flood project,

00:26:29.687 --> 00:26:32.687 line:-3
and you happen to get,
you know, selected for funding.

00:26:32.812 --> 00:26:35.937 line:-3
A Go/No-Go Milestone for you would be
if you're required

00:26:35.937 --> 00:26:39.500 line:-3
to have, let's say,
a Corps of Engineers individual permit.

00:26:39.625 --> 00:26:41.062 line:-3
And if you can't secure the

00:26:41.062 --> 00:26:44.437 line:-3
permit by date,
then you may have to cancel the project.

00:26:45.312 --> 00:26:49.312 line:-3
A tip, design readiness, as I mentioned,
is worth a third of your score.

00:26:49.562 --> 00:26:53.750 line:-3
So if you can get to 90% design
before submission, do it.

00:26:54.125 --> 00:26:57.375 line:-3
The 25 point jump from conceptual
to detailed

00:26:57.375 --> 00:27:00.375 line:-3
design is the single biggest
scoring differentiator.

00:27:00.437 --> 00:27:02.875 line:-3
So keep that in mind this year.

00:27:02.875 --> 00:27:06.312 line:-3
You know, if you want to invest this year
to go after funding,

00:27:06.312 --> 00:27:09.625 line:-3
if you think that,
let's say you don't have,

00:27:11.062 --> 00:27:13.750 line:-3
90% plans, let's say you're conceptual,
as you already know,

00:27:13.750 --> 00:27:17.312 line:-3
you're only getting,
you know, 5% for construction.

00:27:17.687 --> 00:27:20.687 line:-3
Let's say that you don't have a local

00:27:20.750 --> 00:27:21.500 line:-3
building code.

00:27:21.500 --> 00:27:24.562 line:-3
So let's say you're losing five points
there.

00:27:24.687 --> 00:27:26.687 line:-3
Let's say you're not a small
and impoverished community.

00:27:26.687 --> 00:27:28.375 line:-3
You're losing five points there.

00:27:28.375 --> 00:27:29.875 line:-3
I mean, you can start to really kind

00:27:29.875 --> 00:27:33.187 line:-3
of rack and sack and see how successful
you're going to be in those points

00:27:33.500 --> 00:27:36.250 line:-3
based on where you are in construction
readiness.

00:27:36.250 --> 00:27:38.812 line:-3
And again, we're happy
to walk through that with you individually

00:27:38.812 --> 00:27:41.250 line:-3
on your projects.

00:27:41.250 --> 00:27:43.812 line:-3
Management costs
and your period of performance.

00:27:43.812 --> 00:27:47.375 line:-3
The subrecipient,
which would be all of you, up

00:27:47.375 --> 00:27:50.500 line:-3
to 5% of the total sub
application budget,

00:27:50.500 --> 00:27:54.500 line:-3
federal plus Nonfederal shares,
at 100% cost share.

00:27:54.500 --> 00:27:58.312 line:-3
So you're eligible
for subrecipient management costs.

00:27:58.500 --> 00:28:02.312 line:-3
And that would allow you to cover
the costs of administering the grant,

00:28:02.562 --> 00:28:05.562 line:-3
and managing your grant through its life
cycle.

00:28:06.062 --> 00:28:08.437 line:-3
OEM, we are eligible up to 10%.

00:28:08.437 --> 00:28:10.062 line:-3
So we do receive those as well.

00:28:11.437 --> 00:28:13.000 line:-3
And your estimate

00:28:13.000 --> 00:28:17.187 line:-3
must be a separate line item
in the scope of work and cost estimate.

00:28:18.875 --> 00:28:21.000 line:-3
You can calculate your 5% management

00:28:21.000 --> 00:28:24.000 line:-3
costs and add them to your sub
application budget.

00:28:24.750 --> 00:28:27.500 line:-3
Before we calculate our 10%.

00:28:27.500 --> 00:28:31.312 line:-3
And the order of this operation
matters to us because we can't submit,

00:28:31.562 --> 00:28:35.875 line:-3
OEM, we can't submit more than 15%
of the total award

00:28:35.875 --> 00:28:39.562 line:-3
package of all of the applications
were submitting to FEMA.

00:28:41.000 --> 00:28:44.812 line:-3
That amount can't exceed for management
costs, 15% of that total award.

00:28:45.000 --> 00:28:48.875 line:-3
So the sooner that you can get us that
information, the better for us as well.

00:28:49.937 --> 00:28:51.000 line:-3
The period of performance.

00:28:51.000 --> 00:28:54.812 line:-3
And this is something that I need you
to pay a lot of close attention to,

00:28:55.062 --> 00:28:58.062 line:-3
36 months from the date of the award.

00:28:58.750 --> 00:29:02.062 line:-3
FEMA's going to be really hesitant
to extend the period

00:29:02.062 --> 00:29:05.062 line:-3
of performance on projects,
which is why we're asking.

00:29:05.062 --> 00:29:08.375 line:-3
And they are asking for construction
ready readiness.

00:29:08.562 --> 00:29:11.250 line:-3
So extensions are allowed,
but not automatic.

00:29:11.250 --> 00:29:13.937 line:-3
You should not assume
that you will get an extension,

00:29:13.937 --> 00:29:15.187 line:-3
and requests are going to be due

00:29:15.187 --> 00:29:18.187 line:-3
90 days before the expiration
of your period of performance.

00:29:18.687 --> 00:29:21.875 line:-3
The maximum period of performance,
including extensions,

00:29:21.875 --> 00:29:25.625 line:-3
cannot exceed eight years,
which is a pretty long time,

00:29:25.625 --> 00:29:28.937 line:-3
but it's amazing how fast that time flies
when you're doing that

00:29:28.937 --> 00:29:31.375 line:-3
large infrastructure project.

00:29:31.375 --> 00:29:34.062 line:-3
And then there's no additional
funding available

00:29:34.062 --> 00:29:38.375 line:-3
for, projects
when you are requesting extensions.

00:29:39.875 --> 00:29:40.312 line:-3
We are

00:29:40.312 --> 00:29:43.312 line:-3
also wanting to mention the pre award
costs.

00:29:43.312 --> 00:29:46.625 line:-3
So costs for developing the application,
whether that be your benefit

00:29:46.625 --> 00:29:51.312 line:-3
cost analysis, any of your environmental
or historic review

00:29:51.312 --> 00:29:55.312 line:-3
data design
specs may be eligible with FEMA approval.

00:29:55.687 --> 00:30:00.312 line:-3
They must be identified
in the project budget as a line item

00:30:00.312 --> 00:30:02.000 line:-3
in the cost estimate.

00:30:02.000 --> 00:30:05.000 line:-3
You can count them
towards your Nonfederal cost share

00:30:05.250 --> 00:30:08.250 line:-3
and implementation costs incurred
before award

00:30:08.812 --> 00:30:12.125 line:-3
are not allowed,
so preordered costs would be soft costs

00:30:12.437 --> 00:30:16.062 line:-3
helping with the application. Implementation

00:30:16.062 --> 00:30:20.000 line:-3
costs are not allowed so you can't start
any point of your project. No.

00:30:20.000 --> 00:30:23.000 line:-3
No dirt moved, no right of way.

00:30:23.000 --> 00:30:26.500 line:-3
Those are not allowed
prior to the actual award.

00:30:28.312 --> 00:30:31.812 line:-3
Some common pitfalls
associated that we see.

00:30:32.812 --> 00:30:33.500 line:-3
Scope of work.

00:30:33.500 --> 00:30:37.187 line:-3
So the project description not clearly
stating the problem being mitigated

00:30:37.437 --> 00:30:40.437 line:-3
or the scope of work
conflicting with industry standards,

00:30:40.687 --> 00:30:43.000 line:-3
insufficient documentation. This is huge.

00:30:43.000 --> 00:30:46.500 line:-3
And missing technical data that supports
not only the project scope of work,

00:30:46.500 --> 00:30:50.437 line:-3
but the benefit cost analysis,
preliminary engineering

00:30:50.437 --> 00:30:53.750 line:-3
and unclear level of protection
or unsupported assumptions.

00:30:54.000 --> 00:30:58.000 line:-3
You can't just say you're going
to mitigate to a certain level of risk.

00:30:58.000 --> 00:31:00.437 line:-3
You have to have the documentation
that supports that.

00:31:01.437 --> 00:31:04.437 line:-3
Program conformance.

00:31:04.437 --> 00:31:06.000 line:-3
So noncompliance.

00:31:06.000 --> 00:31:09.000 line:-3
What's the hazard mitigation
program and policy guide?

00:31:09.125 --> 00:31:13.250 line:-3
BRIC/FMA requirements
or minimum design standards.

00:31:13.625 --> 00:31:17.562 line:-3
So for a safe room, for example,
your safe room has to meet the standards

00:31:17.562 --> 00:31:21.125 line:-3
of the FEMA publication 361
and the IC 500.

00:31:21.125 --> 00:31:24.937 line:-3
So if you applied for a safe room
and you said it's only going

00:31:24.937 --> 00:31:28.312 line:-3
to meet the exceed 500,
that would be considered noncompliance

00:31:29.437 --> 00:31:32.625 line:-3
and then application
inconsistencies, conflicts

00:31:32.625 --> 00:31:36.750 line:-3
within the application sections or between
the application narrative and the BCA.

00:31:37.250 --> 00:31:39.187 line:-3
So you want to make sure
that you're very consistent.

00:31:39.187 --> 00:31:40.500 line:-3
And there you're thorough

00:31:40.500 --> 00:31:44.312 line:-3
with that attention to detail checking
to make sure that, again,

00:31:44.312 --> 00:31:48.125 line:-3
an example, if you say your project
is going to have a 50 year useful life,

00:31:48.437 --> 00:31:52.062 line:-3
that that number is the same
in all areas of your application.

00:31:54.250 --> 00:31:57.000 line:-3
Common cost effectiveness pitfalls.

00:31:57.000 --> 00:32:00.250 line:-3
And I've seen a lot of BCAs
that have, a good benefit

00:32:00.250 --> 00:32:04.250 line:-3
cost ratio
that have no documentation to support it.

00:32:04.250 --> 00:32:08.812 line:-3
And by the time FEMA actually uses
the documentation, it goes down.

00:32:08.812 --> 00:32:12.625 line:-3
So if you do a benefit cost analysis
and your benefit cost

00:32:12.625 --> 00:32:17.812 line:-3
ratio ends up like 13, highly
likely that your data or something is off.

00:32:18.062 --> 00:32:21.062 line:-3
And I would say most projects in Oklahoma
range

00:32:21.062 --> 00:32:24.875 line:-3
from a 1.0 to maybe the highest I've seen

00:32:24.875 --> 00:32:29.000 line:-3
would be a community safe room
that might get into the two range.

00:32:29.312 --> 00:32:33.125 line:-3
But let's work together on this
so you understand the benefit

00:32:33.125 --> 00:32:36.312 line:-3
cost analysis, the wrong BCA approach.

00:32:36.312 --> 00:32:36.937 line:-3
So if you,

00:32:36.937 --> 00:32:43.125 line:-3
if you use a former BCA toolkit,
than what's online right now,

00:32:43.562 --> 00:32:48.375 line:-3
which is the 6.0 software,
or an incorrect BCA module.

00:32:48.375 --> 00:32:51.750 line:-3
So if you're doing,

00:32:51.750 --> 00:32:57.125 line:-3
flood project and you select,
for whatever reason, a drought project or,

00:32:57.375 --> 00:33:01.312 line:-3
just something that's incorrect
or inconsistent with what you're

00:33:01.312 --> 00:33:03.125 line:-3
trying to do for the project.

00:33:03.125 --> 00:33:07.312 line:-3
If you use, pre-calculated benefits
that are applied to projects

00:33:07.312 --> 00:33:11.937 line:-3
that don't qualify, damage estimates,
if you have estimated damages

00:33:11.937 --> 00:33:16.250 line:-3
that are not supported or don't align
actually with the event severity,

00:33:16.937 --> 00:33:19.375 line:-3
or you're missing
something like residual risk.

00:33:19.375 --> 00:33:23.000 line:-3
So the only project that would have
no residual risk associated with

00:33:23.000 --> 00:33:27.937 line:-3
it is a voluntary flood acquisition,
where we're 100% buying out the properties

00:33:28.062 --> 00:33:31.500 line:-3
and there's no remaining risk
once the project is finalized.

00:33:31.687 --> 00:33:34.937 line:-3
So on a flood project,
if you say you're going to mitigate to,

00:33:35.312 --> 00:33:38.312 line:-3
you know, 100 year flood amount,
you may still then have the

00:33:38.312 --> 00:33:41.562 line:-3
residual risk if you have,

00:33:42.500 --> 00:33:45.437 line:-3
a 500 year flood risk in that same area,

00:33:45.437 --> 00:33:48.562 line:-3
recurrence intervals,
they should increase with the severity.

00:33:49.312 --> 00:33:53.062 line:-3
Recurrence intervals are not equal
to the time between two events.

00:33:53.062 --> 00:33:56.375 line:-3
So your benefit cost
analysis is going to have to be based on

00:33:56.687 --> 00:34:00.875 line:-3
either future model data
or previous occurrence events.

00:34:00.875 --> 00:34:03.875 line:-3
And those previous occurrences
have to be back up.

00:34:03.875 --> 00:34:07.312 line:-3
And then in fact cost
ratio mismatches in the sub application.

00:34:07.312 --> 00:34:10.687 line:-3
So if you have your benefit cost
ratio in the application

00:34:11.125 --> 00:34:13.937 line:-3
and it doesn't match
what's in your attachments

00:34:13.937 --> 00:34:17.312 line:-3
or your documentation
and your attachments don't match

00:34:17.312 --> 00:34:21.000 line:-3
what's in the actual benefit cost
analysis themselves.

00:34:21.625 --> 00:34:24.750 line:-3
If you submit multiple benefit
cost analysis runs, it's

00:34:24.750 --> 00:34:27.812 line:-3
just going to be really challenging
for FEMA to understand.

00:34:28.625 --> 00:34:32.875 line:-3
One thing I will let you know
is if you have good documentation

00:34:32.875 --> 00:34:38.062 line:-3
that's well organized and FEMA
can clearly see what the intent is.

00:34:38.625 --> 00:34:43.562 line:-3
If they can take your documentation
and put it into the benefit cost analysis

00:34:43.562 --> 00:34:48.250 line:-3
and run a BCA, that gets the benefit cost
ratio over 1.0, they will.

00:34:48.437 --> 00:34:53.562 line:-3
And so all of that documentation is very,
very, very important to be submitted and,

00:34:53.562 --> 00:34:57.562 line:-3
well organized so that the FEMA technical
reviewers can look at it.

00:34:58.687 --> 00:35:01.875 line:-3
The documentation must include for,

00:35:02.375 --> 00:35:07.000 line:-3
building or infrastructure projects,
the type they use, the occupancy for flood

00:35:07.000 --> 00:35:10.625 line:-3
projects, the lowest floor
elevations, building area,

00:35:10.937 --> 00:35:14.875 line:-3
infrastructure capacity in the population
served by the project, and all of that,

00:35:14.875 --> 00:35:16.375 line:-3
again, has to be documented.

00:35:16.375 --> 00:35:19.375 line:-3
You can't just plug numbers in.

00:35:19.500 --> 00:35:20.062 line:-3
All right.

00:35:20.062 --> 00:35:22.312 line:-3
So we are

00:35:22.312 --> 00:35:26.562 line:-3
7:35 my time for those that don't know, I'm
actually in Hawaii right now.

00:35:26.562 --> 00:35:27.437 line:-3
So good morning.

00:35:27.437 --> 00:35:30.187 line:-3
Here's our contact information.

00:35:30.187 --> 00:35:35.250 line:-3
You can email please,
any general inquiries to this to

00:35:35.250 --> 00:35:37.437 line:-3
hm@oem.ok.gov.

00:35:37.437 --> 00:35:40.312 line:-3
Many people are on that email
and we will all,

00:35:40.312 --> 00:35:43.312 line:-3
get you a response to your question.

00:35:43.312 --> 00:35:46.750 line:-3
Our website of course,
and my contact information.

00:35:47.125 --> 00:35:50.375 line:-3
John Dean who's our Chief of operations
contact information.

00:35:50.375 --> 00:35:53.812 line:-3
But really the stars of the show
are going to be JJ Little, our resilience

00:35:53.812 --> 00:35:58.750 line:-3
division director, and Chylar Gibson,
our state hazard mitigation officer.

00:35:59.062 --> 00:36:02.562 line:-3
We also have put numbers down here
for the FEMA helplines.

00:36:02.687 --> 00:36:07.312 line:-3
And so if you're having issues with FEMA,
go there's the one 800 number.

00:36:07.687 --> 00:36:09.750 line:-3
Also the benefit cost analysis help line.

00:36:09.750 --> 00:36:12.875 line:-3
If you're just stuck on a BCA
and you have a question, please,

00:36:12.875 --> 00:36:17.500 line:-3
please use that as a good tool
for, FEMA to provide some guidance to you.

00:36:18.187 --> 00:36:22.937 line:-3
And as always, We are here to help
and work together on this.

00:36:22.937 --> 00:36:25.125 line:-3
So we will send out these slides.

00:36:25.125 --> 00:36:27.375 line:-3
And I'm going to stop sharing my screen.

00:36:27.375 --> 00:36:33.062 line:-3
And I'm happy to go through the chat
and answer any questions.

00:36:37.125 --> 00:36:38.250 line:-3
Off-camera: Hey director, do you want

00:36:38.250 --> 00:36:41.250 line:-3
us to read out the questions for you?

00:36:41.437 --> 00:36:44.125 line:-3
Sure, that'd be great.
Off-camera: Okay.

00:36:44.125 --> 00:36:48.125 line:-3
We have quite a few questions
related to eligibility.

00:36:48.625 --> 00:36:52.562 line:-3
Would a generator on a public safety

00:36:52.562 --> 00:36:55.562 line:-3
building for dispatch center be eligible?

00:36:56.625 --> 00:36:59.625 line:-3
And that would likely be a great,

00:37:00.937 --> 00:37:01.937 line:-3
project.

00:37:01.937 --> 00:37:05.500 line:-3
The one thing that you would consider
when you're doing a generator project,

00:37:05.875 --> 00:37:10.250 line:-3
depending on what you're protecting,
would be the sizing of the generator.

00:37:10.250 --> 00:37:13.312 line:-3
So FEMA will pay for a generator.

00:37:13.312 --> 00:37:16.500 line:-3
That would be size to cover
just the dispatch center.

00:37:16.500 --> 00:37:18.125 line:-3
So if it's a portion of the building,

00:37:18.125 --> 00:37:20.562 line:-3
they'll power the portion
that is the dispatch.

00:37:20.562 --> 00:37:22.812 line:-3
And you'll still have to make sure
it's cost effective.

00:37:22.812 --> 00:37:26.062 line:-3
So cost effectiveness
would be the most important thing

00:37:26.062 --> 00:37:29.937 line:-3
there as well as seeing, you know,
what would be the,

00:37:29.937 --> 00:37:33.437 line:-3
you know, loss of life potential
if that dispatch center were to go down.

00:37:33.437 --> 00:37:37.187 line:-3
So I would definitely encourage you
to email that hm

00:37:37.562 --> 00:37:39.875 line:-3
email address
and we can talk to you directly.

00:37:41.562 --> 00:37:42.187 line:-3
Off-camera: Okay.

00:37:42.187 --> 00:37:44.437 line:-3
What about heat mitigation?

00:37:44.437 --> 00:37:47.437 line:-3
Would that be an eligible activity?

00:37:47.812 --> 00:37:52.062 line:-3
Heat mitigation, independently
of being included in a project

00:37:52.062 --> 00:37:56.000 line:-3
would not likely be cost effective,
but heat mitigation would be something

00:37:56.000 --> 00:37:58.062 line:-3
that would be
a great component of a project.

00:37:58.062 --> 00:38:01.500 line:-3
And so I had the benefit
of writing the City of Tulsa's application

00:38:01.500 --> 00:38:05.687 line:-3
when it was selected,
back in the FY 21 cycle.

00:38:06.000 --> 00:38:08.812 line:-3
And one of the things,
and I hope Tulsa's on the line, but

00:38:08.812 --> 00:38:12.312 line:-3
one of the things that,
we did during that application

00:38:12.312 --> 00:38:16.187 line:-3
process was to, really,

00:38:16.187 --> 00:38:20.937 line:-3
try to green up the area a little bit
because at the time, the priority was for,

00:38:21.250 --> 00:38:26.187 line:-3
really, climate related activities,
which is different for this cycle.

00:38:26.500 --> 00:38:31.375 line:-3
But we focus on urban heat resilience,
and so different types of tree planting,

00:38:31.562 --> 00:38:34.937 line:-3
things like that, that you could integrate
into another project would be,

00:38:35.125 --> 00:38:38.875 line:-3
really cool
to include and, encourage for sure.

00:38:40.937 --> 00:38:41.500 line:-3
Off camera: Okay, great.

00:38:41.500 --> 00:38:45.375 line:-3
Would housing for first responders
be eligible?

00:38:46.562 --> 00:38:49.500 line:-3
That would not be an eligible activity
under BRIC.

00:38:49.500 --> 00:38:53.562 line:-3
That would be more considered,
as mentioned, more of a first response,

00:38:53.562 --> 00:38:58.062 line:-3
not a long term,
or risk reduction activity.

00:38:58.062 --> 00:39:01.937 line:-3
So what you're looking at
there is and a good rule of thumb is

00:39:01.937 --> 00:39:06.437 line:-3
if it's not going to meet the benefit
cost analysis requirement of a 1.0, it's

00:39:06.500 --> 00:39:09.500 line:-3
highly unlikely to be a good project.

00:39:09.500 --> 00:39:11.500 line:-3
And we also hate to just say
no to something.

00:39:11.500 --> 00:39:15.875 line:-3
So feel free to email us if you have
more questions and want more information.

00:39:17.500 --> 00:39:21.687 line:-3
Off camera: Okay, this one is a little bit detailed.

00:39:21.750 --> 00:39:27.000 line:-3
Would a voltage conversion
projects fall under hazard mitigation

00:39:27.000 --> 00:39:31.375 line:-3
it sets 2400 delta to

00:39:32.062 --> 00:39:34.375 line:-3
WYE.

00:39:36.250 --> 00:39:38.812 line:-3
I would say email us on that one.

00:39:38.812 --> 00:39:43.750 line:-3
I'm hoping and wondering if that's maybe
one of our municipal utilities or co-ops.

00:39:44.062 --> 00:39:47.625 line:-3
We'd love to see some electric utility
projects through BRIC.

00:39:47.625 --> 00:39:49.062 line:-3
So reach out to us.

00:39:49.062 --> 00:39:53.687 line:-3
The biggest thing there, again, I'm going
to go back to the, benefit cost analysis.

00:39:53.687 --> 00:39:58.250 line:-3
So what what's your current threat
and what are you reducing?

00:39:58.250 --> 00:40:00.437 line:-3
What level of protection
are you mitigating against?

00:40:00.437 --> 00:40:02.000 line:-3
Is it wind? Is it fire?

00:40:02.000 --> 00:40:03.812 line:-3
Is it you know, a winter storm?

00:40:03.812 --> 00:40:06.125 line:-3
Do you have the documentation
to support it?

00:40:06.125 --> 00:40:09.687 line:-3
Because what theme is going to look for
on the outages and the utilities

00:40:09.687 --> 00:40:13.687 line:-3
is, you know, what's the likelihood that
it's going to go down when it goes down?

00:40:13.687 --> 00:40:17.625 line:-3
How many people,
are without power, for example?

00:40:17.625 --> 00:40:20.687 line:-3
And you're going to have to be able
to document all of those things.

00:40:22.562 --> 00:40:22.875 line:-3
Off camera: Okay.

00:40:22.875 --> 00:40:26.812 line:-3
This one maybe, situation
where we need more information, but,

00:40:26.875 --> 00:40:30.125 line:-3
what about six miles of raw water line?

00:40:31.312 --> 00:40:35.687 line:-3
Again, it just depends on, the situation.

00:40:35.687 --> 00:40:39.437 line:-3
So if your current water, is not

00:40:40.562 --> 00:40:44.187 line:-3
let's say your water source does not,
serve the population

00:40:44.187 --> 00:40:47.687 line:-3
that we, that you have
or for whatever reason, you have,

00:40:48.000 --> 00:40:52.250 line:-3
a situation
where your system goes down

00:40:52.250 --> 00:40:53.500 line:-3
and so you're going to put it in

00:40:53.500 --> 00:40:58.000 line:-3
as a secondary, it's
going to all be about that, benefit cost

00:40:58.000 --> 00:41:01.562 line:-3
analysis, either showing that
you've had an issue in the past

00:41:01.562 --> 00:41:05.187 line:-3
or really clearly showing that there's
going to be an issue in, in the future

00:41:05.187 --> 00:41:08.312 line:-3
using some sort of analysis
to document that.

00:41:09.500 --> 00:41:11.937 line:-3
Off camera: Hey, and on the same along the same lines,

00:41:11.937 --> 00:41:15.062 line:-3
what about a shovel
ready project for a water tower?

00:41:17.437 --> 00:41:19.687 line:-3
Again, benefit cost analysis.

00:41:19.687 --> 00:41:22.750 line:-3
So, if that water tower

00:41:22.750 --> 00:41:26.812 line:-3
is something that is needed to
you know, keep,

00:41:27.000 --> 00:41:30.000 line:-3
the population with,

00:41:30.750 --> 00:41:34.562 line:-3
maybe it's a, a separate source
that you have there.

00:41:35.500 --> 00:41:39.375 line:-3
What's interesting about water projects
is if you can document

00:41:39.375 --> 00:41:42.062 line:-3
that the population
is going to be without water,

00:41:42.062 --> 00:41:44.812 line:-3
there's some pre-calculated numbers
that go into that.

00:41:44.812 --> 00:41:48.750 line:-3
But again, it's just all
about your specific situation

00:41:49.062 --> 00:41:53.562 line:-3
and what you are actually mitigating and
what documentation you have to show that.

00:41:55.312 --> 00:41:55.937 line:-3
Off camera: Okay.

00:41:55.937 --> 00:42:00.062 line:-3
Would upgrading and automating a storm
siren system

00:42:00.625 --> 00:42:03.625 line:-3
be eligible?

00:42:05.312 --> 00:42:08.062 line:-3
I would, for storm sirens,

00:42:08.062 --> 00:42:11.687 line:-3
likely send a note to us.

00:42:11.687 --> 00:42:14.875 line:-3
I don't think they'll do
well in the National competition

00:42:14.875 --> 00:42:17.875 line:-3
just because this is so focused
on infrastructure.

00:42:18.125 --> 00:42:24.500 line:-3
But do send us an email and we can, share some information out on that as well.

00:42:26.000 --> 00:42:30.937 line:-3
Off camera: Okay. What about security fencing, construction
around a wastewater, plant?

00:42:33.187 --> 00:42:34.687 line:-3
I would not think so.

00:42:34.687 --> 00:42:36.562 line:-3
And so security fencing to protect

00:42:36.562 --> 00:42:39.812 line:-3
it is not really protecting it
from a natural hazard.

00:42:39.812 --> 00:42:43.250 line:-3
And so if you were upgrading
your water system,

00:42:43.500 --> 00:42:48.250 line:-3
to protect it from a natural hazard,
and then as part of that project,

00:42:48.250 --> 00:42:51.000 line:-3
you were installing a security fence,
I would think, yes.

00:42:51.000 --> 00:42:54.000 line:-3
But if you're doing it
just to provide the security

00:42:54.000 --> 00:42:57.000 line:-3
and meet a state requirement, then no.

00:42:57.750 --> 00:43:01.312 line:-3
Off camera: Okay. Radios for emergency management

00:43:01.312 --> 00:43:04.312 line:-3
programs and equipment for towers.

00:43:05.125 --> 00:43:06.937 line:-3
It is

00:43:06.937 --> 00:43:11.250 line:-3
probably not, potentially, definitely

00:43:11.250 --> 00:43:15.000 line:-3
not under the national competition
and potentially under the state set aside.

00:43:15.000 --> 00:43:19.437 line:-3
And so definitely send us an email
on that one and we can get your response.

00:43:21.250 --> 00:43:24.625 line:-3
Off camera: Okay. What about a community tornado shelter?

00:43:25.500 --> 00:43:30.625 line:-3
Yes. This the shelter would have to,
you know, be sized appropriately

00:43:31.000 --> 00:43:34.000 line:-3
and meet the requirements of the FEMA,

00:43:34.062 --> 00:43:37.062 line:-3
P 361 and the ICC 500.

00:43:37.250 --> 00:43:40.250 line:-3
But that's a good option
when you consider,

00:43:40.250 --> 00:43:42.500 line:-3
you know, community
resilience and infrastructure.

00:43:42.500 --> 00:43:45.187 line:-3
So that's that's definitely one
to consider.

00:43:45.187 --> 00:43:47.625 line:-3
And, we do a ton of safe rooms

00:43:47.625 --> 00:43:50.625 line:-3
So if you're interested in a safe room,
please reach out to us.

00:43:51.375 --> 00:43:57.937 line:-3
Off camera: Okay. And then along the same lines, what about
a replacement of windows to FEMA

00:43:57.937 --> 00:44:02.312 line:-3
P 361, standards for a hospital,

00:44:02.812 --> 00:44:05.437 line:-3
or a hotspot for,

00:44:05.437 --> 00:44:08.437 line:-3
portable water portable generator.

00:44:10.000 --> 00:44:13.125 line:-3
I love the idea of the windows
on the hospital.

00:44:13.125 --> 00:44:13.750 line:-3
I don't know,

00:44:13.750 --> 00:44:17.062 line:-3
but that's one of those that we would
definitely like to look at with you.

00:44:17.062 --> 00:44:19.625 line:-3
What's the other one? Did you say,

00:44:20.625 --> 00:44:21.812 line:-3
Off camera: a hot

00:44:21.812 --> 00:44:25.937 line:-3
tap for a portable water
or portable generator?

00:44:25.937 --> 00:44:28.125 line:-3
I assume also, for a hospital.

00:44:28.125 --> 00:44:31.125 line:-3
Okay, I think that one, especially
if it's one project.

00:44:31.125 --> 00:44:34.125 line:-3
Again,
if you can get it to be cost effective.

00:44:34.187 --> 00:44:38.125 line:-3
The cool thing about,
the benefit cost analysis

00:44:38.125 --> 00:44:41.562 line:-3
is that you can have multiple
project types within the same benefit

00:44:41.562 --> 00:44:45.687 line:-3
cost analysis, and you could aggregate
the benefit cost ratio of each.

00:44:45.687 --> 00:44:50.375 line:-3
So if one portion of that is not
greatly cost effective, but the other is

00:44:50.687 --> 00:44:53.375 line:-3
and then those are aggregated together,
you still might have a cost

00:44:53.375 --> 00:44:54.187 line:-3
effective project.

00:44:54.187 --> 00:44:57.187 line:-3
So please reach out to us.

00:44:57.437 --> 00:45:03.562 line:-3
Off camera: Okay. How about a rural electric cooperative
that would like to change out poles

00:45:03.562 --> 00:45:07.750 line:-3
to a larger class to help with storm
damage and fire mitigation?

00:45:08.812 --> 00:45:10.625 line:-3
That sounds like a great project.

00:45:10.625 --> 00:45:16.062 line:-3
The co-ops are, again going to have to
because they are, considered to be

00:45:16.062 --> 00:45:19.375 line:-3
a not for profit,
are going to have to be sponsored

00:45:19.375 --> 00:45:22.375 line:-3
by a eligible local sub applicant.

00:45:22.437 --> 00:45:27.000 line:-3
So a county, a municipality, a tribe,
so we can talk about that.

00:45:27.312 --> 00:45:30.562 line:-3
Tribes are also eligible
to go direct to FEMA.

00:45:30.562 --> 00:45:32.125 line:-3
I want to make that really, really clear.

00:45:32.125 --> 00:45:34.812 line:-3
And you all have your own state set
aside as well.

00:45:34.812 --> 00:45:39.250 line:-3
But if you're a co-op,
talk to any eligible.

00:45:39.250 --> 00:45:41.750 line:-3
Talk to us as well.
And we're happy to help

00:45:41.750 --> 00:45:44.750 line:-3
try to find a sponsoring entity
that will help with that.

00:45:45.562 --> 00:45:47.125 line:-3
Benefit cost analysis though.

00:45:47.125 --> 00:45:52.437 line:-3
Again, if you, you know,
if you have especially FEMA data,

00:45:52.437 --> 00:45:56.312 line:-3
if you have data with us
that shows that we're repetitively paying

00:45:56.312 --> 00:45:59.437 line:-3
you and the co-ops are being users
of our FEMA

00:45:59.437 --> 00:46:02.812 line:-3
funds, that's great documentation
to help support something like that.

00:46:02.812 --> 00:46:04.750 line:-3
And then any future
data that you have as well.

00:46:06.375 --> 00:46:09.750 line:-3
Off camera: What
about adding a new electric substation

00:46:10.500 --> 00:46:13.062 line:-3
to serve more businesses and homes

00:46:13.062 --> 00:46:15.625 line:-3
along with electric infrastructure

00:46:15.625 --> 00:46:18.625 line:-3
or mitigating outages during storms?

00:46:19.062 --> 00:46:23.812 line:-3
It would not be allowable
for the new development piece,

00:46:23.812 --> 00:46:27.000 line:-3
but it would potentially be allowable if,

00:46:27.375 --> 00:46:30.375 line:-3
it were mitigating,

00:46:31.312 --> 00:46:35.750 line:-3
you know, during storm damage
or storms, etc., for whatever reason.

00:46:35.750 --> 00:46:38.750 line:-3
So that would be another one,
I'd say case by case basis.

00:46:38.875 --> 00:46:40.375 line:-3
And most of these that you're all

00:46:40.375 --> 00:46:43.875 line:-3
are asking, I'm happy
to keep answering the questions.

00:46:44.437 --> 00:46:47.187 line:-3
But definitely some of them are
you're going to have to reach out to us

00:46:47.187 --> 00:46:50.187 line:-3
specifically to talk about it.

00:46:50.500 --> 00:46:54.187 line:-3
Off camera: What generators or county
repeater sites to be eligible?

00:46:56.750 --> 00:46:58.125 line:-3
It's possible,

00:46:58.125 --> 00:47:02.875 line:-3
the generators are all going
to have to be cost effective.

00:47:02.875 --> 00:47:04.250 line:-3
So benefit cost.

00:47:04.250 --> 00:47:07.437 line:-3
It sounds like we're going to have to have
a little BCA webinar here

00:47:07.437 --> 00:47:12.062 line:-3
so that everybody can learn about FEMA's
benefit cost analysis.

00:47:12.812 --> 00:47:15.875 line:-3
Send us that information
and we'll send you some resources.

00:47:17.562 --> 00:47:18.500 line:-3
Off camera: We have a

00:47:18.500 --> 00:47:22.375 line:-3
question about a DNA wastewater
plant to prevent contamination

00:47:22.375 --> 00:47:25.437 line:-3
in a local water source,
but that be an eligible project?

00:47:27.125 --> 00:47:28.500 line:-3
I would think you may

00:47:28.500 --> 00:47:33.875 line:-3
struggle there with cost effectiveness
and also the potential

00:47:33.875 --> 00:47:37.500 line:-3
for FEMA
to consider that as a natural hazard.

00:47:37.812 --> 00:47:42.687 line:-3
But if you reach out to us,
if we can't, determine

00:47:42.687 --> 00:47:44.750 line:-3
that it could be eligible,
we can also connect you

00:47:44.750 --> 00:47:47.750 line:-3
with some other state resources
that have programs for things like that.

00:47:50.437 --> 00:47:52.500 line:-3
Off camera: And then

00:47:52.500 --> 00:47:56.500 line:-3
similar replacement of collection lines
to prevent,

00:47:56.500 --> 00:47:59.562 line:-3
and also effectiveness

00:47:59.562 --> 00:48:02.562 line:-3
of wastewater plant?

00:48:02.625 --> 00:48:04.687 line:-3
Again, without knowing the detail

00:48:04.687 --> 00:48:07.687 line:-3
of what we're protecting or what
we're preventing.

00:48:08.562 --> 00:48:10.812 line:-3
Reach out to us
with your notice of intent.

00:48:10.812 --> 00:48:14.062 line:-3
I think the good path for all of these
on this specific project idea

00:48:14.437 --> 00:48:17.250 line:-3
is to reach out to that
to us with the notice of intent.

00:48:17.250 --> 00:48:18.312 line:-3
in EMgrants

00:48:18.312 --> 00:48:22.562 line:-3
give us as much detail as you can
about what hazard you're protecting from.

00:48:23.187 --> 00:48:26.500 line:-3
And let us have that conversation
back and forth with you.

00:48:28.250 --> 00:48:28.562 line:-3
Off camera: Great.

00:48:28.562 --> 00:48:33.375 line:-3
Can you elaborate on eligible drainage
projects?

00:48:34.312 --> 00:48:35.187 line:-3
Sure.

00:48:35.187 --> 00:48:39.000 line:-3
So if you have a project that would

00:48:39.500 --> 00:48:43.875 line:-3
mitigate flooding,
whether that be the map floodplain,

00:48:43.875 --> 00:48:47.750 line:-3
whether it be flash flooding,
that would be an eligible project,

00:48:48.062 --> 00:48:51.375 line:-3
so long as you have that benefit cost
analysis.

00:48:51.625 --> 00:48:55.937 line:-3
So, you know, doing a pond,

00:48:55.937 --> 00:48:58.937 line:-3
you could increase the level of protection

00:48:59.375 --> 00:49:02.375 line:-3
on a levee system that's already in place.

00:49:02.500 --> 00:49:07.375 line:-3
You could increase
the level of protection or repair,

00:49:07.375 --> 00:49:11.312 line:-3
or as long as you're upgrading
the level of protection for a dam.

00:49:11.625 --> 00:49:15.375 line:-3
Project scoping is great for,

00:49:16.812 --> 00:49:20.250 line:-3
you know, the flood
mitigation types of projects as well.

00:49:20.250 --> 00:49:24.000 line:-3
So if you need to do some engineering
on the project that you've identified,

00:49:24.437 --> 00:49:27.750 line:-3
and I can think of several spots,
you know, in the community that I live in

00:49:27.937 --> 00:49:31.500 line:-3
and that, would do great
for a project scoping

00:49:31.500 --> 00:49:34.375 line:-3
and then a, project next year for BRIC.

00:49:34.375 --> 00:49:36.500 line:-3
We do anticipate another cycle next year.

00:49:36.500 --> 00:49:39.500 line:-3
So flood mitigation is something
we've done a ton of in in Oklahoma.

00:49:39.500 --> 00:49:42.187 line:-3
So feel free to reach out to us directly
and we can talk about that.

00:49:44.125 --> 00:49:49.375 line:-3
Off camera: Okay. For flood planning this be able
to cover the construction costs,

00:49:49.375 --> 00:49:52.687 line:-3
to improve drainage,
to save homes from flooding.

00:49:53.000 --> 00:49:55.375 line:-3
Yes.

00:49:55.875 --> 00:49:57.562 line:-3
Off camera: Awesome. Hey, that was great.

00:49:57.562 --> 00:50:00.625 line:-3
I love that that easy one word answer.

00:50:00.625 --> 00:50:04.187 line:-3
That was. Hey, I do have one more thing
I want to bring up really quickly

00:50:04.187 --> 00:50:07.062 line:-3
and we can, share this out
with a group as well.

00:50:07.062 --> 00:50:12.375 line:-3
But the Department of Commerce oversees
a $5 million matching fund

00:50:12.812 --> 00:50:16.000 line:-3
specific to FEMA's hazard
mitigation assistance programs.

00:50:16.312 --> 00:50:17.562 line:-3
And they had reached out to us

00:50:17.562 --> 00:50:21.562 line:-3
to remind us, about that fund
and that it is available.

00:50:21.562 --> 00:50:24.937 line:-3
So if you might struggle
to meet the match requirement,

00:50:25.437 --> 00:50:28.500 line:-3
we will share that information,
put it on our website

00:50:28.500 --> 00:50:31.812 line:-3
along with the slides
so that it is out there.

00:50:31.812 --> 00:50:34.312 line:-3
So if there's something that has come up
in this webinar that you're like,

00:50:34.312 --> 00:50:37.312 line:-3
I just don't know if that's for me,
but I'm so interested.

00:50:37.375 --> 00:50:41.437 line:-3
Just come to us specifically
because we may have a solution for you,

00:50:41.437 --> 00:50:45.375 line:-3
whether that be the match commitment,
design, whatever that may be.

00:50:46.562 --> 00:50:48.312 line:-3
Off camera: Okay, you have a couple more questions?

00:50:48.312 --> 00:50:51.500 line:-3
I went through all the more eligibility
focused questions

00:50:51.500 --> 00:50:55.125 line:-3
first, and I have a couple more
that are a little different.

00:50:56.812 --> 00:51:01.500 line:-3
Is, what is involved
in being a small, impoverished community?

00:51:01.500 --> 00:51:05.250 line:-3
I you did clarify this a little bit
more later in the presentation, but,

00:51:05.312 --> 00:51:08.437 line:-3
if you would just maybe over that one
more time.

00:51:09.000 --> 00:51:09.500 line:-3
Sure.

00:51:09.500 --> 00:51:12.687 line:-3
So the definition that FEMA
has in the notice of funding

00:51:12.687 --> 00:51:16.187 line:-3
opportunity is a population
that's less than 3,000

00:51:16.437 --> 00:51:21.375 line:-3
and has a per capita income of
less than 80% of the national average.

00:51:21.937 --> 00:51:24.687 line:-3
Reach out to JJ
Little directly on this one.

00:51:24.687 --> 00:51:26.812 line:-3
I believe one of our state agencies

00:51:26.812 --> 00:51:30.812 line:-3
has an ongoing list where they identify
which communities meet this definition.

00:51:30.812 --> 00:51:32.875 line:-3
So we are we are happy to,

00:51:32.875 --> 00:51:36.375 line:-3
help make sure that we can clarify
your specific community.

00:51:38.312 --> 00:51:38.750 line:-3
Off camera: Great.

00:51:38.750 --> 00:51:43.375 line:-3
Next one is could you provide an example
of what kind of information

00:51:43.375 --> 00:51:47.062 line:-3
will be expected from the engineering
architectural disciplines,

00:51:47.875 --> 00:51:50.125 line:-3
and at what point would FEMA expect to see

00:51:50.125 --> 00:51:53.125 line:-3
the official design
that it's been peer reviewed.

00:51:53.375 --> 00:51:57.500 line:-3
So, this year's a little bit different
for BRIC

00:51:57.500 --> 00:52:01.000 line:-3
where in the past
we would have said you need to be at 90%

00:52:01.000 --> 00:52:05.687 line:-3
plans at the beginning, or we would do
a phase project and so for them to accept,

00:52:05.812 --> 00:52:09.375 line:-3
you know, 30% plans are conceptual,
is, is a kind of big deal.

00:52:09.875 --> 00:52:12.437 line:-3
So what I would expect is,

00:52:12.437 --> 00:52:17.312 line:-3
for your 30% conceptual plans,
we would want that set, in your timeline.

00:52:17.312 --> 00:52:20.062 line:-3
We'd want to know,
you know, pretty quickly in your schedule

00:52:20.062 --> 00:52:23.562 line:-3
when you would get to 60, 90
and a final and bid,

00:52:23.687 --> 00:52:26.750 line:-3
you don't have a tremendous
amount of time in a 36 month

00:52:26.750 --> 00:52:27.875 line:-3
period of performance, right?

00:52:27.875 --> 00:52:30.562 line:-3
To get from 30, 60, 90 and bid.

00:52:30.562 --> 00:52:32.437 line:-3
That's pretty quick.

00:52:32.437 --> 00:52:37.062 line:-3
I would expect
to see any engineering reports.

00:52:37.062 --> 00:52:40.062 line:-3
And so if you're doing,
let's say you're going to do,

00:52:40.312 --> 00:52:44.562 line:-3
stream based stabilization
that you've got, you know, erosion

00:52:44.562 --> 00:52:49.250 line:-3
issue and you're doing, you know,
bank stabilization and you do the BCA.

00:52:49.250 --> 00:52:54.375 line:-3
I'd want to see also the study
that does the, rate of erosion analysis.

00:52:54.375 --> 00:52:56.187 line:-3
That's then going into your BCA.

00:52:56.187 --> 00:52:59.187 line:-3
So, think about it, of any,

00:52:59.687 --> 00:53:04.312 line:-3
certainly any design documents
that you have, any preliminary,

00:53:04.312 --> 00:53:08.250 line:-3
environmental also,
environmental assessment report.

00:53:08.250 --> 00:53:09.062 line:-3
Definitely.

00:53:09.062 --> 00:53:13.187 line:-3
Every project's going to require
if you're moving dirt, to have,

00:53:13.750 --> 00:53:17.500 line:-3
your consultation letters
with the various agencies.

00:53:18.562 --> 00:53:19.312 line:-3
And then,

00:53:19.312 --> 00:53:22.375 line:-3
you know, all of that
needs to be supported and well documented.

00:53:22.375 --> 00:53:26.062 line:-3
Because you're going to have to use
that engineering information

00:53:26.062 --> 00:53:29.062 line:-3
to justify the project,
the level of protection,

00:53:29.375 --> 00:53:33.625 line:-3
residual risk remaining,
and then put that into the BCA.

00:53:34.187 --> 00:53:36.875 line:-3
If you're doing a flood project,

00:53:36.875 --> 00:53:39.812 line:-3
you're also going to need to be able
to submit the model data.

00:53:39.812 --> 00:53:44.937 line:-3
So the H&H report and any H&H models
FEMA's going to expect

00:53:44.937 --> 00:53:47.937 line:-3
those to be uploaded
along with the project documentation.

00:53:49.437 --> 00:53:57.500 line:-3
Off camera: Okay. Can you explain the sub application
process, a little bit more in detail?

00:53:57.500 --> 00:54:00.875 line:-3
This is from a, city official

00:54:00.875 --> 00:54:04.750 line:-3
who is also located within the Cherokee
Nation restoration.

00:54:05.625 --> 00:54:08.625 line:-3
Okay. So,

00:54:08.875 --> 00:54:11.125 line:-3
local jurisdictions would have to be

00:54:11.125 --> 00:54:14.125 line:-3
a sub applicant directly
to the state of Oklahoma.

00:54:14.437 --> 00:54:20.312 line:-3
And so you would, submit
your notice of intent to us in

00:54:20.687 --> 00:54:22.437 line:-3
OK EMGrants. We'll look at it.

00:54:22.437 --> 00:54:23.500 line:-3
Just make sure it's eligible.

00:54:23.500 --> 00:54:24.625 line:-3
We're really just making sure

00:54:24.625 --> 00:54:27.312 line:-3
that you're not going to go down the path
of doing an application

00:54:27.312 --> 00:54:30.312 line:-3
that's not ultimately going
to be an eligible project.

00:54:30.750 --> 00:54:33.000 line:-3
That should be a quick review from us.

00:54:33.000 --> 00:54:34.750 line:-3
And so you can start the application.

00:54:34.750 --> 00:54:37.500 line:-3
Your application
would be submitted in FEMA Go.

00:54:37.500 --> 00:54:41.250 line:-3
And so FEMA Go. ...

00:54:41.250 --> 00:54:44.437 line:-3
If you don't have an account, get online,
get an account, and you can go

00:54:44.437 --> 00:54:48.062 line:-3
in and and start
seeing what types of questions are there.

00:54:48.375 --> 00:54:52.312 line:-3
You submit your application to us,
we package up

00:54:52.312 --> 00:54:56.500 line:-3
all of the sub applications
into one state of Oklahoma application,

00:54:56.500 --> 00:55:00.500 line:-3
and we submit it to FEMA
and so then we become the recipient.

00:55:00.500 --> 00:55:04.125 line:-3
Once the projects are awarded
and you all become the sub recipients.

00:55:04.375 --> 00:55:08.500 line:-3
And so it's our responsibility
to make sure that everything is compliant,

00:55:08.500 --> 00:55:11.812 line:-3
that you're making
sure your project is compliant, grant

00:55:11.875 --> 00:55:15.062 line:-3
management is following
FEMA's requirements, etc..

00:55:15.625 --> 00:55:19.125 line:-3
I don't know if that's exactly
what was being looked for,

00:55:19.125 --> 00:55:23.625 line:-3
but that's a very,
very simple way of explaining all of that.

00:55:23.625 --> 00:55:24.375 line:-3
I hope that helped.

00:55:26.937 --> 00:55:27.562 line:-3
Off camera: All right.

00:55:27.562 --> 00:55:30.625 line:-3
This question is a little bit longer.

00:55:31.125 --> 00:55:36.312 line:-3
It's there's obviously this program
focuses on construction type projects, but

00:55:36.312 --> 00:55:42.250 line:-3
my agency has a few operational projects
on the table which are ready to go upon

00:55:42.250 --> 00:55:46.000 line:-3
the delivery of materials and equipment,
not currently within our budget,

00:55:46.625 --> 00:55:49.875 line:-3
like our Swift water response team,

00:55:50.062 --> 00:55:53.375 line:-3
who is out on boats
pulling people out of floodwaters,

00:55:53.375 --> 00:55:57.500 line:-3
or our human trafficking or sorry human
trafficking unit

00:55:58.000 --> 00:56:02.625 line:-3
who searches for lost or missing people
or after natural disasters.

00:56:02.937 --> 00:56:07.125 line:-3
As long as we tie
the material needs required for capability

00:56:07.125 --> 00:56:11.625 line:-3
enhancement and improvement
and show the appropriate PCA, etc.,

00:56:11.875 --> 00:56:15.687 line:-3
could we realistically submit
some of those projects into this?

00:56:15.687 --> 00:56:17.312 line:-3
Program?

00:56:17.312 --> 00:56:20.125 line:-3
For example, commercial search sonar

00:56:20.125 --> 00:56:23.187 line:-3
for swift water and boat
to help find people and water.

00:56:25.687 --> 00:56:29.187 line:-3
I think that is,

00:56:30.562 --> 00:56:32.500 line:-3
a possibility on like,

00:56:32.500 --> 00:56:35.500 line:-3
the technology piece for example.

00:56:35.625 --> 00:56:38.000 line:-3
FEMA is not this program will not cover

00:56:38.000 --> 00:56:42.500 line:-3
like the boats and the swift water
team, equipment, things like that.

00:56:42.500 --> 00:56:43.312 line:-3
I would encourage you

00:56:43.312 --> 00:56:46.750 line:-3
to check out our emergency management
performance grant program that's open.

00:56:46.812 --> 00:56:50.250 line:-3
But reach out to us directly
so we can kind of

00:56:51.375 --> 00:56:54.875 line:-3
dive into that a little bit more
about where that might that might land

00:56:54.875 --> 00:56:58.062 line:-3
under capability
and capacity building or our, state

00:56:58.062 --> 00:57:01.062 line:-3
set aside as well.

00:57:02.062 --> 00:57:04.562 line:-3
Off camera: I think that is all of our questions
currently.

00:57:04.562 --> 00:57:06.687 line:-3
Oh, we have one more.

00:57:06.687 --> 00:57:09.312 line:-3
The community is a small, impoverished.

00:57:09.312 --> 00:57:12.125 line:-3
It's small, impoverished, and its
needing community storm shelter.

00:57:12.125 --> 00:57:16.125 line:-3
Would the applications still be completed
or FEMA or when each completed.....

00:57:18.312 --> 00:57:18.562 line:-3
A great

00:57:18.562 --> 00:57:21.562 line:-3
question, it would still go through FEMA.

00:57:21.625 --> 00:57:24.625 line:-3
If you're a small and
impoverished community and you need help

00:57:24.625 --> 00:57:28.062 line:-3
doing that type of application,
reach out to us directly.

00:57:28.687 --> 00:57:30.312 line:-3
FEMA go can be overwhelming.

00:57:30.312 --> 00:57:34.375 line:-3
And so we're happy to help support
and see how we can assist you

00:57:34.375 --> 00:57:37.375 line:-3
in that as well.

00:57:39.750 --> 00:57:42.437 line:-3
Off camera: And then we may,

00:57:42.437 --> 00:57:45.437 line:-3
may have one more question coming.

00:57:47.312 --> 00:57:50.437 line:-3
Tom, we can unmute you
if you if we need to.

00:58:00.000 --> 00:58:00.562 line:-3
All right.

00:58:00.562 --> 00:58:01.125 line:-3
I think we're good.

00:58:01.125 --> 00:58:04.125 line:-3
I think we have answered all the questions
if we missed any.

00:58:04.125 --> 00:58:09.250 line:-3
Anybody, just feel free to reach out
to, hm@oem.ok.gov.

00:58:11.250 --> 00:58:11.687 line:-3
All right.

00:58:11.687 --> 00:58:13.375 line:-3
I want to say thank you all so much.

00:58:13.375 --> 00:58:16.812 line:-3
We're doing a lot of meetings,
with local partners.

00:58:16.812 --> 00:58:19.812 line:-3
And so if you need anything from us,
we're happy to meet.

00:58:20.062 --> 00:58:23.250 line:-3
I think if anyone is on from the Chickasaw
Nation,

00:58:23.250 --> 00:58:27.437 line:-3
we're going to go talk to y'all next week
about kind of tag teaming on some things.

00:58:27.437 --> 00:58:28.562 line:-3
And so however, we

00:58:28.562 --> 00:58:31.812 line:-3
as the state of Oklahoma can work together
with our tribal partners,

00:58:31.812 --> 00:58:35.937 line:-3
our local partners, we really want to make
the best use of these funds this year.

00:58:36.125 --> 00:58:39.062 line:-3
And we'll also be sure
to manage the expectations, though,

00:58:39.062 --> 00:58:42.000 line:-3
so that nobody feels like
they're spending their wheels.

00:58:42.000 --> 00:58:44.187 line:-3
So please, please, please reach out.

00:58:44.187 --> 00:58:46.812 line:-3
And I hope everybody has a wonderful rest
of your day.

00:58:46.812 --> 00:58:48.437 line:-3
And yes, hello from Hawaii.

00:58:48.437 --> 00:58:50.937 line:-3
I'm going to start my
day now, so thanks y’all.