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January 2012

Welcome to Oklahoma's eGovernment News Report. We hope you enjoy the monthly report providing you with up-to-date information on Oklahoma's eGovernment achievements.


Are 'Cloud Hubs' the Way of the Future?

The pressure of moving government applications into a cloud-computing environment is rapidly building as government agencies look to cut IT costs. According to a new report, the concept of "regional community cloud hubs" among government entities will greatly change the way state and local government procure cloud services.

The report, Best Practices: Regional Community Cloud Hubs - The New "Trickle Down" Effect That's Boosting State and Local Computing by IDC Government Insights defines regional community cloud hubs as one government agency - most likely at the state level - that could serve as a host facility and offer cloud-computing services to other government agencies (most likely local governments), which can then be shared. The host facility could then gain revenue by selling the cloud services to other government agencies, which in turn would help the host facility gain revenue to offset their own IT costs, according to the report.

If local governments buy the cloud services from the host facility instead of looking for cloud services on their own, the cloud services could be purchased at a lower cost.

Shawn McCarthy, an IDC Government Insights research analyst, said the concept of the cloud hub has already started to be used in states like Michigan and Utah and have been deemed successful.

"They're dipping their toe in the water saying, this is the way we want to start offering these things," McCarthy said. "The smaller governments seem interested because it allows them to get out of the infrastructure business, which can be very capital intensive and very maintenance intensive, so where we are is a toe over the starting line."

McCarthy said for Utah's case, the state began segmenting data storage for local government end users. By offering the data storage, some local governments showed interest in tapping into the available storage space. Eventually the state offered to host a server, which triggered more local governments to want to connect into the "hub."

Local governments are interested in moving systems such as applications used to manage its human resources information to the cloud because updating an existing system may cost more, McCarthy said. As the market for cloud computing evolves, local governments may want to look to see if other entities, particular surrounding ones, have a human resources application both entities can share through the cloud.

But providing the cloud doesn't have to be the responsibility of the state governments. Through the regional community cloud hubs, vendors can play an important role in providing cloud space. McCarthy said state governments (the host facilities) could make agreements with cloud providers for cloud storage, offer the same services to local governments who want to join the hub, and negotiate costs down.

Because there are different types of private clouds, state governments that act as the hosting facilities could either host the private cloud with or without the use of a cloud vendor, McCarthy said.

Although the concept of a regional community cloud hub is not quite a trend yet, McCarthy expects state and local governments to start adopting the practice within the next couple of years.

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Will Agencies Pay for Social Media Advice?

The rise of social media has forced government agencies to revamp their online offerings in order to keep pace with perceived public expectations. Some departments have made a smoother transition than others to e-government strategies that often center on Facebook and Twitter.

There are many issues to sort out - such as usage policies for social media, Web design and back-end system integration. There's sentiment that many governments may not have enough expertise to make these decisions themselves, especially with an aging workforce that was hired long before "Retweet" was a word.

At least a few companies believe this perceived knowledge gap is bringing forth a business opportunity: social media consulting that caters to government clients. One such entrepreneur is Kristy Fifelski, the Web services program manager for the city of Reno, Nev. - who is also known by her online alias GovGirl. Two weeks ago Fifelski launched her own social media consulting firm called DigitalGov Group, which will work with city, county and state governments when they develop social media and policy. Fifelski's company is offering social media assessment, policy development, account setup for websites like Twitter and Facebook, and staff training. The company is offering its services either online or onsite.

Fifelski, who is the CEO and lead social media expert for the company, said she considers her startup to be one of the first founded specifically to work with government clients. Why should a government consider hiring consulting firm like Fifelski's? A robust social media presence for government agencies creates return on investment for agencies, she said. Agencies should seek outside help, she said, when creating social media that helps citizens - particularly to prepare for emergency situations that require mass communication efforts.

"It's not the time to be thinking, 'Well I guess we should have set up social media channels for communication and in emergency events,'" Fifelski said. "I think it's critical to put the work and thought in about this beforehand."

Another reason for social media consulting, Fifelski said, is that when agencies don't have proper policies in place, government employees can come under fire if they post embarrassing or inappropriate content on their personal social networking accounts. For example, if employees mention on their personal accounts that they work for a specific government agency, the inappropriate material on those accounts can put the agency at risk of public uproar. Developing policies helps agencies follow protocol on how to handle such mishaps or prevent them in the first place, Fifelski said.

Fifelski's new firm isn't the only company working within the nexus of government and social media. Jed Sundwall, president of Measured Voice, an Internet communications consultancy for the private and public sectors, has worked for more than three years with the federal government on social media and their policies, he said. Sundwall's company helped develop social media and social media policies for USA.gov.

Sundwall said he doesn't see big demand now from government for social media services from private consulting firms. But he does anticipate it to increase in the next few years.

"There's all this other pressure that if social media becomes more and more mainstream, and as more and more consumers use it, it becomes less easy to deny that it has to be a pillar of your communication strategy," Sundwall said. Staying In-House

It's probably too soon to tell if government agencies contracting with a private company for social media work is a viable long-term strategy. Some governments have steered away in favor of developing social media and policy all in-house. Utah, for example, released social media guidelines for its employees in 2009 and never sought outside help when developing the rules.

Utah CIO Steve Fletcher said the benefit of developing the guidelines in-house is that those who enforce the guidelines will better understand them and the policy will relate directly to what the state wishes to accomplish with social media.

Utah adapted its guidelines for social media from similar policies already enacted in the private sector. The state received permission from companies to use their best practices for social media.

Fletcher said he thinks creating social media guidelines isn't a difficult task. And because creating accounts on websites like Facebook and Twitter costs nothing, he said spending money on a consulting firm to help develop those accounts isn't a worthwhile expenditure.

"There are lots of difficult tasks that we do hire outside help for," Fletcher said. "But personally, for me, this wouldn't be one of those because there's so much information already out there."

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What's Inside


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How Do I Find Tax Resources for the Upcoming Tax Season? 

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How Do I Find Information About the Upcoming Legislative Session? 

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Monday, February 20
(President's Day)

Monday, May 28
(Memorial Day)

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7th Annual 24 Hour Video Race
February 3-4, 2012
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Screening of 7th Annual 24-Hour Video Race Entries  
February 16, 2012
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A Separation 
March 17-23, 2012
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